Payroll Coordinator

Total Package HR • San Diego, CA

15h • $25 - $30 • Hybrid

About The Position

Total Package HR is looking for a Payroll Coordinator to join our ever-growing team. In this role, you will have the opportunity to learn and grow with a fast-paced, fun, HR & Payroll services firm. This is a role for someone passionate about the work they do, someone with strong critical thinking skills, and someone who is detail oriented. To join and be successful on our team you must be aligned with our Company’s values. Our compensation package includes medical, dental, vision and life insurance; paid vacation, sick time, and holidays; 401k Safe Harbor retirement plan; a flexible, dynamic, and fun small team environment; professional development allowances and opportunities; hybrid work schedule; and an opportunity to learn and grow through ownership of your role and empowerment with the company. What we value: Our commitment to our clients is to serve as an integrated partner where we are viewed as a seamless extension of their team. We pride ourselves on being responsive . Many HR matters can’t wait, and we get that, so we’ve built a team that understands how to operate with a sense of urgency, while also being mindful that reacting is different than responding. We truly work hard , and we also value being real and telling it how it is. That’s not to say we lack polish and diplomacy, but we’ll never tell a client what they want to hear if that’s not what they need to hear. And finally, we like to have fun . HR isn’t always viewed as fun, but we love what we do, and we incorporate our personalities and love for HR in our work every day. Position Summary The Payroll Coordinator (PRC) supports Total Package HR (TPHR) clients by preparing, processing, and reconciling multi-state payrolls with accuracy and compliance. This role ensures that payroll data, including hours, deductions, benefits, and taxes, are validated and completed in accordance with federal, state, and local regulations. The PRC collaborates with the HR and Benefits teams, maintaining data integrity across HRISs, assisting with reporting, and supporting audits and compliance projects. This position requires exceptional attention to detail, a sense of urgency, and strong communication skills to deliver timely, client-focused payroll support. You will interface with TPHR’s clients, internal team members, and other partners; therefore, polished and exceptional communication skills must be demonstrated at all times. The position requires the experience and skill set of a trusted Payroll team member, with knowledge of wage and hour compliance, employee relations, and organizational partnership. In this role, you will have the opportunity to learn and grow with a fast-paced, fun HR services firm. You will be able to apply your experience and education while rapidly expanding your HR and Payroll knowledge base.

Requirements

• Bachelor’s degree in Business Administration, Business Management, or related field, strongly preferred. High School diploma or GED required.
• Minimum 2-3 years of progressive Human Resources or Payroll experience in a fast-paced or multi-client environment, with increasing responsibility in employee relations, compliance, and business partnership.
• Advanced computer skills, including MS Office Suite.
• Excellent communication skills – written and verbal.
• Professional, responsive, and welcoming customer service skills.
• Ability to exercise sound judgment to handle confidential and sensitive personnel matters.
• Ability to work autonomously and as a team member.
• Focused and organized.
• Self-driven and can GSD.
• Possesses a growth mindset.
• Reliable and honest with a strong work ethic.

Responsibilities

• Process and reconcile full-cycle payroll for assigned clients within HRIS, ensuring accuracy in earnings, deductions, and taxes.
• Review timecards, imports, and adjustments for wage and hour compliance (including meal breaks, OT rules, and Regular Rate calculations).
• Validate deduction setups (benefits, garnishments, retirement) before payroll submission and ensure proper taxability coding.
• Balance payroll pre- and post-processing to identify and correct variances.
• Obtain required client approvals before finalizing payroll.
• Prepare off-cycle checks for bonuses, commissions, or corrections as needed.
• Generate and distribute post-payroll reports (registers, GL, deduction summaries) and upload to client folders.
• Support ACA, COBRA, and benefit reconciliation tasks in partnership with the Benefits and Compliance teams.
• Conduct quarterly audits of employee tax setups, work locations, and deduction accuracy.
• Maintain up-to-date knowledge of wage and hour laws across client jurisdictions.
• Track and resolve payroll discrepancies through root cause analysis and preventive follow-up.
• Prepare custom HRIS reports for clients and internal leaders as requested.
• Partner with Payroll Specialist to support year-end reporting tasks (W-2, 941 reconciliation, bonus audits, etc.).
• Maintain client payroll profiles, earning/deduction codes, and GL mapping structures in Paylocity.
• Support implementation of new clients or payroll conversions by setting up templates, SOPs, and import files.
• Participate in cross-functional projects, including report automation, deduction audits, and data migration clean-up.
• Maintain up-to-date knowledge of employment laws and best practices for all locations in which you have clients operating.
• Monitor all time spent on clients.
• Cross-train on your peers’ job duties; understand how your regular duties and those of your peers overlap and come together; ensure nothing is dropped or lost in the intersection of these duties.
• Ensure all client requests are responded to the same day, or first thing the following day, when requests come in late in the day.
• Will be assigned projects and other duties as a normal course of business. Some are for Total Package clients, some are for On-Demand clients, and some are for general TPHR business operations.
• Additional duties will be assigned as needed.

Benefits

• medical, dental, vision and life insurance
• paid vacation, sick time, and holidays
• 401k Safe Harbor retirement plan
• a flexible, dynamic, and fun small team environment
• professional development allowances and opportunities
• hybrid work schedule
• an opportunity to learn and grow through ownership of your role and empowerment with the company

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED