Payroll Coordinator

Louis Ptak Construction•Novato, CA

3d•Onsite

About The Position

Louis Ptak Construction has been building exceptional projects throughout California since 1998 as a General Contractor and Carpentry Subcontractor. Our portfolio includes some of California’s largest and most well-known private residential estates. Our commitment to excellence and collaborative work environment makes us a sought-after employer in the construction sector. As the Payroll and Office Operations Coordinator, you help turn field hours and job codes into accurate payroll and clear job cost reports, while keeping the Novato office running as a reliable hub for the GC division. You work side by side with finance, project managers, superintendents, and field crews. Your work helps the team stay on top of budgets, keep projects moving, and give everyone a smooth, professional home base.

Requirements

3+ years of experience in payroll support and office management, ideally in construction, architecture, or a design-focused firm.
Previous work with timekeeping and payroll data, and interest in learning tools like Procore and Sage.
Strong experience using Excel and managing complicated spreadsheets.
Professional, clear communication with field crew, office staff, vendors, and leadership.
High attention to detail, strong follow-through, and comfort working from detailed checklists.
Work in the Novato office Monday through Friday. Ability to travel to local job sites (SF, North Bay) about 5%.
High level of confidentiality with payroll and employee information.
Must be bilingual (written and spoken) in Spanish and English, to support translation of conversations with field employees.

Responsibilities

Weekly payroll coordination, including checking time entries, cost codes, approvals, and preparing reports for finance.
On-site onboarding logistics, desks, and workstation setup, and basic account requests for new hires tied to the Novato office.
Manage daily office operations in Novato, including supplies, vendors, facilities, and maintaining shared spaces in a professional, organized manner.
Support for HR and finance with forms, files, and payroll questions, treating all employee information as confidential.
Simple checklists and recurring task calendars for payroll, onboarding, vendors, and office routines, with updates when processes change.
Support Spanish-speaking employees by translating and explaining company updates, payroll information, and HR communications between Spanish and English as needed.