Payroll Manager

Volm Companies • Wausau, WI

1d • Onsite

About The Position

The Payroll Manager is responsible for the accurate and timely payroll process across the United States and Canada, while maintaining strict compliance with complex multi-state and cross-border regulations. Responsibilities will not only oversee the day-to-day processing but also drive process improvements, lead system integrations, and act as a key partner to the Human Resources and Finance teams.

Requirements

• Excellent written and oral communication skills. Ability to professionally deliver good and bad news.
• Highly proficient in the use of Excel with the ability to program complex functions.
• Ability to lead others to achieve their greatest potential.
• Intermediary report writing skills to write custom reports.
• Good presentation skills to present complex data and information.
• Strong interpersonal skills with an awareness of culture.
• High degree of critical thinking, interpretive/analytical, and problem-solving skills.
• Ability to oversee projects to achieve expected outcomes.
• Shows responsibility for company resources.
• Ability to work within tight deadlines and maintain a calm demeanor.
• High level of accuracy in performance of job duties.
• Knowledge of payroll processing, usually acquired through an associate degree in Human Resources, Accounting, Payroll, or similar discipline. Specialized training in payroll, benefits, and/or compensation is highly desired.
• Three (3) or more years of payroll experience in a leadership capacity desired.
• Microsoft Excel, Word, Power Point, Outlook, and HRIS systems experience. ADP experience desired.
• Certification in payroll highly desired such as for the U.S.: Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) or for Canada: Payroll Compliance Professional (PCP) or Certified Payroll Manager (CPM).

Responsibilities

• Hire, train, coach, and mentor direct reports.
• Develops annual individual career development plans and provides feedback, coaching, and direction to support the professional growth of team members.
• Foster open communication within the team and across departments to maintain alignment on payroll duties and requirements.
• Manage end-to-end payroll lifecycle for a diverse workforce across multiple U.S. states and Canadian provinces.
• Ensure accurate calculation of wages, tax withholdings, benefits deductions, and garnishments.
• Oversee the filing of quarterly and annual tax returns (Form 941, W-2s, 1095s and Canadian T4s, ROE).
• Oversee the entry and/or auditing of payroll changes including but not limited to tax changes, address changes, and direct deposit.
• Manages the entry, recordkeeping, and follow-up of garnishments, child support orders, tax liens, wage assignments, etc.
• Ensures payroll is processed in compliance with the current labor laws, tax codes, and reporting requirements in all jurisdictions and stays current with changes (i.e. FLSA, Employment Standards Act, etc.)
• Lead internal and external payroll audits and ensure all filings are reconciled. Responds to inquiries for payroll related information for various programs such as workers compensation, unemployment, and verifications of employment, etc.
• Optimize and automate payroll workflows to increase efficiency and reduce manual error.
• Serve as a functional lead for payroll system upgrades or new system implementations.
• Maintain data integrity between all payroll, HRIS, and accounting systems as appropriate.
• Prepare monthly, quarterly, and year-end payroll reports for leadership.
• Analyze payroll data to provide insight on labor costs, overtime trends, and budget variances.
• Manage the payroll budget and vendor relationships (payroll providers, tax services, etc.)
• Prepares and maintains accurate records and reports of payroll transactions.
• Identifies and recommend updates to payroll procedures and writes and maintains work procedures to document work process flows related to areas of responsibility.
• Monitors the payment of bonus and commission programs to ensure they are timely and taxed properly.
• Manages the proper calculation and payment of overtime compensation.
• Oversees the programming of the time recordkeeping system, administration, and transfer of time into payroll system, this includes time collection devices.
• Writes and maintains company policies related to payroll ensuring legal compliance.
• Supports employees by handling the most complex issues and inquiries related to areas of responsibility.
• Develop manager training related to payroll rules and supervisory payroll duties. Acclimate new managers to the process as needed.
• Meet or exceed established safety standards through personal accountability and a safety-first mindset.
• Always maintain the strictest confidentiality of proprietary and team member information using established safeguards to prevent any disclosures. Shares information only on a need-to-know basis.
• Ensures system compliance with data security and privacy requirements.

Benefits

• As a family-owned and operated company, we offer a comprehensive benefits package designed to support you and your family.
• We offer a strong foundation of benefits, including access to medical, dental, and vision coverage, an HSA employer contribution, and a 401k with profit sharing to secure your future.
• To support your overall well-being and family life, we offer additional benefits beyond the core package, such as paid vacation, wellness stipends, childcare reimbursement assistance, and much more.
• We are committed to continuously enhancing our benefits to meet the evolving needs of our team.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees