Payroll Manager

Smart Care•Green Bay, WI

About The Position

The Payroll Manager will manage the organization’s payroll function, ensuring pay is processed on time, accurately, and in compliance with government regulations. This position will manage a multi-state, union, multi-pay group weekly payroll for approximately 800 employees in a fast growth company. To succeed in this position, candidates should have exceptional communication and problem-solving skills. You should be resourceful, analytical, adaptable, and organized with the ability to build rapport with internal customers.

Requirements

Extensive knowledge of QuickBooks payroll software and processing in multiple jurisdictions including preparation, balancing, internal control, and payroll taxes.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Strong collaboration and leadership skills.
Proficient with Microsoft Office Suite or related software.
Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field required.
Five to seven years of related experience required.

Nice To Haves

Excellent oral and written communications skills
Strong problem-solving skills along with a high level of attention to detail
Analytical skills, logical, decisive, and comfortable with leveraging data analytics to drive decisions
Builds and sustains excellent relationships at multiple levels across the organization

Responsibilities

Maintains and reviews QuickBooks payroll processing system to ensure timely and accurate processing of payroll transactions weekly including uploading timesheet detail for hourly employees, salaries, commissions, bonuses, benefits, garnishments, taxes, and other deductions.
Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
Submit/upload all benefits including but not limited to HAS contributions and 401K contributions
Process federal and state withholding payments weekly, monthly, quarterly, annually (940/941/W-2)
Review, submit and pay union contributions to all active participating unions and pension administrators monthly (approximately 8 unions)
Prepares and maintains accurate records and reports of payroll transactions.
Ensures compliance with federal, state, and local payroll, wage and hour laws and best practices.
Facilitates audits by providing records and documentation to auditors.
Generates reporting, data and analytics corresponding to payroll.
Coordinates with compensation team on annual merit planning/bonus payout processes.
Coordinates with M&A team on new team members added to existing payrolls and creating new pay groups for acquisitions.
Identifies and recommends updates to payroll processing software, systems, and procedures.
Completes registrations for new tax jurisdictions.
Works closely with Finance team to address general ledger and payroll cash management items.
Implement standard payroll processing system across organization
Performs other duties as assigned.