Payroll Manager with FD Thomas

ASRC Industrial•Central Point, OR

16d

About The Position

As the Payroll Manager at FD Thomas, you will lead and manage all aspects of payroll operations to ensure accuracy, compliance, and timely processing for a diverse workforce. You will have oversight of four direct reports. This role requires exceptional attention to detail, strong leadership skills, and advanced knowledge of payroll regulations across multiple states and union environments. You'll collaborate closely with HR, Finance, and leadership teams to maintain payroll integrity and deliver outstanding service.

Requirements

Associate degree, technical school, or college coursework in a related field; equivalent combination of education and experience will be considered.
Minimum 5 years of payroll supervisory experience in a similar-sized organization; job coding experience preferred.
Strong knowledge of multi-state payroll regulations , union payroll practices, and collective bargaining agreements.
Demonstrated efficiency in processing prevailing wage documentation and possess in-depth knowledge of prevailing wage practices, policies, and compliance requirements.
Working knowledge of Wage & Hour laws and BOLI guidelines .
Extensive expertise in payroll operations, including preparation, balancing, internal controls, and payroll tax compliance.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll software; Vista Accounting experience preferred.
Strong analytical, problem-solving, and troubleshooting skills.
Excellent organizational skills with exceptional attention to detail.
Proven ability to multi-task and prioritize effectively in a fast-paced environment with competing deadlines.
Strong verbal and written communication skills; ability to draft clear procedures and reports.
Ability to maintain confidentiality and handle sensitive information with integrity.
Demonstrated leadership and supervisory skills with a focus on team development.
10-key proficiency and advanced spreadsheet/reporting capabilities.
Ability to establish and maintain positive working relationships across all levels of the organization.
Commitment to accuracy, efficiency, and quality in all tasks.

Nice To Haves

Associate degree in Finance or Accounting .
10 years of payroll experience.
Bilingual in English/Spanish (highly desired).
Experience with Vista Accounting or similar ERP systems.
Familiarity with union contract interpretation and compliance.

Responsibilities

Recruit, interview, hire, and train new department staff.
Oversee daily workflow and ensure operational efficiency.
Provide constructive, timely performance evaluations and coaching.
Implement, maintain, and review payroll systems to ensure accurate and timely processing of salaries, benefits, garnishments, taxes, and deductions.
Manage payroll updates for new hires, terminations, and pay rate changes.
Prepare and maintain accurate payroll records and reports.
Ensure compliance with federal, state, local, and union wage and hour laws.
Facilitate audits by providing required documentation.
Maintain multi-union and multi-state pay rates and collective bargaining agreements.
Collect, audit, and accurately enter weekly timesheets.
Process weekly payroll for office and field staff; schedule distribution of checks and direct deposits.
Manage garnishments, including research, correspondence, recordkeeping, and payments.
Ensure weekly payroll deadlines are met.
Process payroll loans and advances.
Comply with Certified Payroll requirements.
Prepare and process fringe benefit payments.
Review all payrolls and special payroll checks.
Audit payroll updates, weekly reports, and records; prepare documentation for annual audits.
Ensure compliance with all applicable wage and hour laws.
Prepare and submit required reports: Certified Payroll, Monthly Union/Labor Compliance, ACA reporting.
Interpret and apply annual union contract changes promptly.
Maintain accurate union information and rates in Vista.
Report exempt filings to IRS and applicable states.
Ensure signed collective bargaining agreements for all work areas.
Manage retirement and pension contributions and payments.
Prepare and process weekly, monthly, quarterly, and annual payroll tax payments and reports.
Handle federal and multi-state payroll tax filings.
Complete year-end closing, W-2 processing, and distribution.
Prepare year-end state and federal payroll tax filings.
Stay current on payroll systems, tax laws, and wage regulations; correspond with tax agencies as needed.
Assist employees with payroll and tax-related inquiries.
Track missed benefit deductions for employees on leave or FMLA.
Reconcile monthly benefit carrier invoices for accuracy.
Initiate benefit-related accounts payable payments.
Track vacation, personal time, and other paid time off.
Respond to payroll inquiries and perform quality control reviews.
Maintain and organize payroll documents securely and confidentially.
Ensure accurate electronic and manual employee files, including benefits participation.
Set up new hires in Viewpoint, complete state new hire reporting.
Handle employment verifications and manage unemployment claims.
Oversee multi-state surveys and Keystyle approvals for payroll documentation.
Perform additional duties as business needs arise.
Provide excellent customer service by responding to and resolving employee questions promptly.