PAYROLL MANAGER

VSolvit•Chesapeake, VA

1d•Hybrid

About The Position

VSolvit is seeking an experienced and detail-oriented Payroll Manager to lead and oversee all aspects of the company’s payroll operations. This role is responsible for ensuring accurate, timely, and compliant processing of multi-state payroll while maintaining strict adherence to federal, state, and local regulations, including government contracting requirements. The Payroll Manager provides strategic and operational leadership to the payroll team, driving process efficiency, strengthening internal controls, and ensuring audit readiness. This individual partners closely with Finance, HR, and executive leadership to manage payroll tax reporting, regulatory compliance, system optimization, and continuous improvement initiatives. As with any position, additional expectations exist. Some of these include, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), staying focused on the assigned tasks, and completing other tasks as assigned. Please note - This position may be structured as a contract-to-hire opportunity based on business needs and candidate alignment.

Requirements

Bachelor’s Degree in Finance, Business, or other related fields
2+ years’ experience supervising a payroll department
6+ years’ overseeing end-to-end multi-state payroll processing
Experience with quarterly reconciliations of gross wages to Form 941 tax filings (MUST HAVE)
Proven experience managing payroll processes, staff, compliance reporting, and tax filing
2+ years’ working with JAMIS software or similar DCAA compliant software
2+ years’ working with ADP software or similar HRIS

Nice To Haves

Master’s Degree in related field
CPP, FPC, CPA or similar certification
4+ years’ experience supervising a payroll department
Proven experience with compensation and wage structure, benefits administration, worker compensation, employment law, and accounting skills
Proven experience processing international payroll and tax filing
Proven experience working with a government contractor

Responsibilities

Review and approval of payroll processing runs and ability to independently prepare payroll processing when needed
Reconciliation of payroll to quarterly payroll tax reports; strong working knowledge of payroll tax forms
Maintains payroll information by designing systems; directing the collection, calculation, and entering of data
Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers
Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts
Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer’s social security, unemployment, and workers compensation payments
Balances the payroll accounts by resolving payroll discrepancies
Provides payroll information by answering questions and requests
Maintains payroll guidelines by writing and updating policies and procedures
Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions
Maintains employee confidence and protects payroll operations by keeping information confidential
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Completes operational requirements by scheduling and assigning employees; following up on work results
Maintains payroll staff by recruiting, selecting, orienting, and training employees
Maintains payroll staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Contributes to team effort by accomplishing related results as needed
If applicable: If you are or have been recently employed by the U.S. government, a post-employment ethics letter will be required if employment with VSolvit is offered