Payroll Manager & General Cashier

The Standard, High Line•York, NY

4d•Onsite

About The Position

The Payroll Manager is responsible for overseeing that payroll data and files are entered, audited, maintained, and produced at The Standard, High Line. They will also serve as the General Cashier.

Requirements

Physical: Exert physical effort in transporting books and records
Able to lift at least 30 pounds
Able to reach several feet
Able to remain in a stationary position for at least 30 minutes per hour throughout work shift
Understanding: Ability to read,prehend and carry out instructions according to established procedures
Experience withputers (PC), calculators, and word processors
Proficiency in Microsoft Excel and Word
Comprehension: Fluent in the English language
Organizational Skills: Work efficiently, utilize multi-tasking, prioritize tasks
Hygiene and Sanitation: Adnce to uniform, grooming and personal hygiene standards and expectations per Standard of Operating Procedures
Punctuality: Adnce to posted schedule and arrival time and attendance at mandatory meetings Responsibility: Personalportment in line with Standard, New York policies, standards, and expectations

Nice To Haves

College degree or equivalent in Accounting, Mathematics, Human Resources or related field
Experience using Pa, Unifocus
3 years of hotel payroll experience
Prior experience/training in customer relations
Ability to: Input and access information into theputer
Maintain concentration and think clearly
Focus on details and resolve numerical problems
Prioritize,anize and follow up
Maintain confidentiality of pertinent hotel data
Promote positive relations with hotel staff
Provide clear and pleasant telephonemunication
Perform job functions with minimal supervision
Work cohesively with other departments and coworkers as a part of a team

Responsibilities

Ensure new employee records in payroll systems match the information received from Human Resources
Ensure alignment of employee records in time attendance system and HRIS
Review authorized and approved data from the time and attendance system received from each department and resubmit for any adjustments and corrections to department manager for second approval
Review overtime charges and ensure proper authorization forms areplete; resolve discrepancies with respective managers
Differential rates and hours to be charged to another department; resolve discrepancies with respective managers
Review tip amounts claimed by tipped employees and input into payroll program at end of each pay period
Reconcile tip distribution reports and transfer information to respective departmental worksheets. Input the amount with corresponding code into each employee's record. Stamp worksheet posted and file
Complete all pay entries for pay period and process each payroll within established period
Input payroll data as required and corresponding back up
Review all PAFs forplete information and ensure accuracy of figures; resolve discrepancies with HR. Input information using appropriate codes with total hours to be paid
Complete weekly/monthly payroll related (hours, earns, job codes) reports
Complete monthly insurance bill audits ensure employees' deductions match their elections. Send discrepancies to Human Resources for reconciliation
Timecard management, finger enrollment, access for users
paychecks and sort by department. Maintain accurate record of all issued checks and ensure security of all unused checks
Distribute paychecks with signature lists. Ensure security of all checks.
Review and input into payroll system employee 401K contributions and loans, weekly
Assist with annual 401k audit
Ensurepliance with all federal and local labor laws
Process paycheck adjustments after reconciling discrepancy and post adjustment in payroll system using designated code. Generate new check
Delete terminated employees from payroll system after ing employee's final check with specified deductions.
Generate recurring reports to be distributed to necessary departments (labor report, vacation report, PT/FT, active, terminated, LOA)
Assist with system upgrades and advancements, as required or assigned
Respond to any payroll reporting request in a timely manner
, make copies and distribute all payroll reports as directed
Maintain file for all benefit days taken and owed for all associates
Maintain confidentiality of all information regarding payroll records
Assist with other accounting job functions as assigned
Legibly document maintenance needs on work orders and submit them to manager
Ensures that proper accounting payroll procedures are followed
Maintainplete knowledge of andply with all departmental policies/service procedures/standards
Maintainplete knowledge of correct maintenance and use of equipment - use equipment only as intended
Monitor and maintain cleanliness, sanitation, andanization of assigned work areas
Maintainplete knowledge ofputer systems and manual procedures
Set up andanize workstation with designated supplies, forms and resource materials; always maintain cleanliness - report shortages to supervisor
Handle employee inquiries regarding paychecks
Audit Cashiers' and General Cashier's Bank, obtain and count Returned Banks.
Pick up, verify, and prepare deposits daily.
Prepare Bank/Hotel change requests
Maintain Petty Cash.
Monitor and Control Employee Deposit vaults.
Monitor Drop/Safe Procedures.
Document maintenance needs on work orders and submit orders to Manger/Supervisor.
Responsible for all functions that fall under Payroll/General Cashier
Add and update vendors in procurement and accounting systems, as required
Perform other financial, accounting, and general office duties as assigned