Payroll Manager

Santa Fe College•Gainesville, FL

18h

About The Position

The application deadline for this position is 11:59pm EST on February 27, 2026. The Payroll Manager is a subject matter expert of payroll processes and functions and is responsible for managing and maintaining the payroll processing system to ensure timely and accurate processing of payroll transactions. This position administers and supervises the payroll operations and is responsible for ensuring appropriate employee compensation; IRS tax reporting; FRS contributions and reporting; SGIP payments and reporting; state unemployment reporting; and compliance with federal, state, and college regulations. The Payroll Manager enforces DOL wage and hour requirements; administers involuntary garnishments and deductions; manages pre- and post-tax benefit deductions; maintains internal controls; and provides payroll data and documentation to auditors. Additionally, this position must have a working knowledge of financial rules, GAAP, fund accounting, GASB regulations, payroll processes, tax regulations, federal and state employment regulations, retirement limits and plans, and unemployment reports.

Requirements

A bachelor’s degree in finance, accounting, business administration, or related fields with four (4) years of related professional work experience.
A combination of related education and experience equal to eight (8) years will be considered.
Additional Requirements: A criminal background check will be conducted.
Must have a working knowledge of financial rules, GAAP, fund accounting, GASB regulations, payroll processes, tax regulations, federal and state employment regulations, retirement limits and plans, and unemployment reports.

Nice To Haves

Certification in Payroll Processing: FPC Fundamental Payroll Certification or CPP Certified Payroll Professional.
General Knowledge, Skills, and Abilities Ability to work successfully in a multi-cultural environment.
Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.
Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up, and evaluate.
Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.
Customer Service – ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills.
Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
Leadership – has demonstrated success as an entrepreneurial, high energy, driven, hands-on leader. Possess expertise in selecting, training, developing, coaching, mentoring, and retaining a highly motivated workforce.
Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.
Team Orientation & Interpersonal — highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
Results Orientation – proven ability to set and exceed established targets.
Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
Detail Oriented - Proven accuracy and attention to detail.
Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.

Responsibilities

Manages and maintains the payroll processing system to ensure timely and accurate processing of payroll transactions, including salaries, reported hours worked, paid leave, holiday pay, and overtime calculations.
Maintains internal controls by reviewing and approving payroll transactions, audits, reconciliations, and reports; identifies any discrepancies and implements corrective actions; and ensures all court orders, levies, and garnishments are administered in accordance with applicable laws and regulations.
Ensures compliance with wage and hour laws, leave accruals, benefit deductions, retirement contributions, and other payroll-related requirements.
Serves as the subject matter expert on payroll functions and systems, providing guidance, resources, and ongoing support to employees, supervisors, and colleagues.
Stays abreast of updates to applicable federal and state regulations and periodically reviews payroll processes and procedures to ensure full compliance with DOL, IRS, FRS, and college rules.
Prepares and submits all payroll related reports, including workers’ compensation, actual and estimated payroll, and reports for health, life, dental, vision and disability payments.
Collaborates with functional leads and colleagues on payroll system configuration, maintenance, upgrades, testing, and process improvements, recommending enhancements as appropriate.
Maintain payroll schedules and ensures all payroll processes meet established deadlines.
Responds to payroll inquiries with accurate and reliable information, resolving complex and sensitive payroll issues with a high level of confidentiality and customer service to both internal and external constituents.
Facilitates high quality training, supervision, and evaluation of direct reports, providing guidance and support to ensure the successful delivery of services.
Serves as the liaison with Finance, IT and designated external partners for matters related to payroll.
Provides service to the college through participation in events, committees, and other college activities.
Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
Strictly honors the privacy, security, and confidentiality of records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures.
Provides service excellence through courteous, informed, accessible, and professional engagement.
Performs other duties as assigned.