Payroll/Human Resources Specialist

Psynergy Programs Inc•Morgan Hill, CA

About The Position

Summary: Under general supervision, the Payroll Specialist manages and oversees the payroll process, ensuring compliance with all relevant regulations and company policies. This role is critical in developing payroll procedures, analyzing payroll data, and providing strategic recommendations to enhance payroll operations. The Payroll Specialist will also serve as the primary point of contact for all payroll-related inquiries.

Requirements

Three or more years’ payroll processing experience, preferably using ADP Workforce Now
High School Diploma required
Strong understanding of payroll laws, tax regulations, and best practices
Proven experience in developing payroll policies and procedures
Excellent analytical and problem-solving skills
Ability to exercise discretion and independent judgment in payroll operations
Working knowledge of HR functions and best practices
Knowledge of employment law and human resources responsibilities
Impeccable written and verbal communication skills
Exceptional interpersonal skills
Knowledge of computer applications and HR-specific software programs
Advanced proficiency in Excel, including data analysis and reporting
Ability to engage and communicate effectively with others; tact and diplomacy; exercise good judgment and act calmly in emergency situations; and an ability to work effectively with people differing in value systems, ethnicity, cultural backgrounds, language capabilities and disabilities.
Ability to follow directions and work within a program structure.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of an organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractures, and decimals.
Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized and emergency situations.
To perform this job successfully, an individual should have knowledge of Microsoft Word; Microsoft Excel; inventory software; internet software; order processing systems; and database software.
Must be able to meet and receive a criminal records clearance as required by Title XXII, licensing regulations. This includes FBI and DOJ clearance.
A health screening, by or under the direction of a physician, must have been performed not more than one year prior to employment or within seven (7) days after employment.
Health screening must include TB clearance not more than one year prior to employment or within seven (7) days after employment.
walking, sitting, pinching and finger flexion, and visual/auditory acuity are required constantly (over 2/3 of the workday); lifting, carrying, pushing, pulling, bending, stooping, crouching, kneeling, and twisting are required occasionally (under 1/3 of the workday).

Nice To Haves

Associate’s degree preferred

Responsibilities

Develop, implement, and maintain payroll policies and procedures to ensure compliance with state and federal regulations.
Process semi-monthly payroll using ADP, ensuring accuracy and adherence to company policies.
Analyze payroll data to identify trends, discrepancies, and areas for improvement.
Collaborate with HR and Accounting to recommend payroll-related strategies and process improvements.
Oversee the calculation and processing of wage garnishments, child support, and other deductions.
Review and verify payroll data, including timekeeping records, wage adjustments, and terminations.
Prepare and distribute payroll reports to management, highlighting key metrics and potential issues.
Serve as the primary point of contact for payroll-related inquiries, resolving discrepancies effectively.
Assist with year-end payroll processing, including W-2 preparation.
Stay updated on changes in payroll laws, tax regulations, and compliance requirements.
Performs other related duties as assigned.