Payroll Coordinator

KVP Energy Services•Benbrook, TX

About The Position

The Payroll Coordinator plays a critical role in delivering accurate, timely, and compliant full‑cycle payroll processing. This position partners closely with operational leaders and the Human Resources team to ensure timekeeping, labor reporting, wages, and deductions are administered in accordance with multi‑state payroll laws and company policies. The ideal candidate is detail‑oriented, tech‑savvy, and committed to exceptional service.

Requirements

Travel up to 10%
Experience working in an ERP system such as Spectrum/Viewpoint.
Maintain confidentiality and handle sensitive information appropriately.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.
Strong proficiency in MS Office - Teams, Word, Outlook. Advanced Excel skills - including pivot table, v-look up, and some linking skills.
Detailed-oriented and able to multitask in a fast-paced environment.
Must have high integrity and handle HR & payroll information with high confidentiality
Solid understanding of federal and state payroll regulations and requirements, as well as payroll best practices and HR policies
Associate degree, preferably in Business Administration, Finance, or Accounting; or
At least 3 years of experience administering payroll in a high volume, multi-state, multi-company, union environment.
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 15-25 pounds at times.

Nice To Haves

Payroll Certification, such as CPP, is a plus.

Responsibilities

Process accurate and timely weekly and bi‑weekly full‑cycle payroll for approximately 700 employees across multiple states.
Partner with operations leaders to ensure hourly and salaried employees are paid correctly each pay period.
Manage and execute garnishment processing, tax reporting, payroll reconciliations, and audit activities while maintaining strict confidentiality and professionalism.
Process payroll using Spectrum, with settlements and tax filings handled through ADP Smart Compliance.
Review and validate timecard data and employee record changes within Traqspera and Oildex.
Verify retroactive pay calculations for accuracy.
Maintain payroll accuracy through audit reporting, data analysis, and close collaboration with payroll team members and people managers.
Prepare on‑demand checks for terminations, retro adjustments, and other immediate disbursements.
Reconcile employee deductions, including union dues and other recurring deductions.
Administer wage garnishment orders in compliance with federal and state regulations.
Assist with the preparation of certified payroll reports.
Generate payroll reports, including earnings, hours worked, taxes, benefits, leave balances, and 401(k) contributions.
Provide friendly, timely, and accurate support to employees regarding pay‑related questions.
Ensure payroll processes comply with federal, state, and local wage and hour laws and tax regulations.
Support the setup, testing, and ongoing maintenance of payroll systems within Spectrum.
Balance current payroll tax amounts with year‑to‑date W‑2 totals and identify/resolve variances to minimize year-end corrections.
Assist the Payroll Manager with quarterly and annual state and federal tax filings, including W‑2 preparation.
Support year‑end payroll and tax activities, including reconciliation, audits, and reporting.
Perform other payroll or administrative duties as assigned.