82-301 Payroll Coordinator

Ute Mountain Casino Hotel•Towaoc, CO

About The Position

The Payroll Coordinator is responsible for ensuring the accurate, timely, and compliant processing of payroll for all employees across the enterprise. This role serves as a critical link between Finance, Human Resources, and operational departments, ensuring that employee compensation is administered consistently with policy, labor standards, and tribal requirements. Success in this role is defined by payroll accuracy, system integrity, regulatory compliance, and the ability to navigate complex pay practices while providing responsive, professional support to employees and leadership.

Requirements

Must be at least 21 years old and able to obtain and maintain a Ute Mountain Ute Gaming Commission Support License.
Must demonstrate integrity, discretion, and professionalism when handling sensitive payroll and employee information.
Strong analytical and organizational skills with a high level of accuracy and attention to detail.
Ability to manage multiple priorities, meet strict deadlines, and perform effectively in a regulated, time-sensitive environment.
Strong written and verbal communication skills, with the ability to interact professionally with employees and management.
Proficiency in computer applications and software, including Microsoft Excel and payroll/financial systems.
High school diploma or GED required.
Minimum two (2) years of experience in payroll processing, accounting, or a closely related financial role preferred.
Knowledge of payroll principles, wage and hour laws, and internal control practices.
Skill in reconciling payroll data and resolving discrepancies accurately and efficiently.
Ability to interpret policies and apply them consistently and without bias.
Ability to work independently and maintain strict confidentiality while contributing effectively within a team environment.
Maintain dependable attendance and punctuality, demonstrating reliability in fulfilling your role.
Be willing to work extended hours, irregular schedules, weekends, and holidays as needed to meet business demands.
Perform other duties and projects as assigned, showing flexibility and adaptability.
Attend and actively participate in all company-assigned trainings to enhance skills and knowledge.
Approach all tasks with a positive attitude, contributing to a pleasant work environment and enhancing guest experiences.
Maintain strict confidentiality when handling financial records, cash, employee information, and sensitive operational data.
Demonstrate a high level of accuracy, attention to detail, and consistency in all financial and operational activities.
Exercise sound judgment and discretion when dealing with cash, assets, internal controls, and compliance-related matters.
Approach work with patience, professionalism, and a commitment to integrity and regulatory adherence.
Follow all established policies, procedures, and internal controls to ensure operational and financial integrity.
Represent your department with reliability, trustworthiness, and respect in all interactions.
Create memorable guest experiences by providing outstanding service that leaves a lasting positive impression on all of UMCH's visitors.
Always engage by interacting warmly and professionally with all guests, making them feel welcome and valued.
In every situation, seek to “find a path to yes.”
Anticipate guest needs and respond promptly to requests, ensuring high levels of satisfaction.
Work collaboratively with colleagues to ensure seamless service.
Treat all team members with mutual respect, professionalism, and commit to hold yourself and your team accountable to the UMCH values of Integrity, Team Engagement, Drive to Succeed, and Service Excellence.
Communicate effectively with team members to coordinate tasks and provide a cohesive entertainment experience.
Support team members by assisting when needed and sharing responsibilities.
Take ownership!
Maintain high standards of quality and presentation in all aspects of your work.
Follow all established SOPs diligently and with great care.
Monitor the grounds, equipment, and supplies, promptly reporting any issue to ensure smooth operations and a welcoming environment for our employees and guests.
Communicate clearly and professionally with guests, team members, and management.
Listen actively to guest feedback and concerns, addressing them courteously and effectively.
Seek to maintain a general knowledge of all events and promotions at the casino and be prepared to communicate such information to customers.
Uphold the highest standards of honesty and integrity in all professional activities.
Adhere to all UMCH policies, procedures.
Adhere to all federal, state, and tribal regulatory requirements.
Demonstrate ethical decision-making and behavior in all interactions.
Expected to promote and practice a clean, safe, healthy accident-free and friendly work environment for guests and employees; to adhere to all Casino, its affiliated grounds, and all other departmental safety policies; to work in a safe manner; to be alert to and report/document observed, known, or possible safety hazards, conditions or unsafe practices or procedures to appropriate management.
Employees are expected to perform their duties ethically and in full compliance with all casino and departmental policies, procedures, standard operating procedures (SOPs), and minimum internal controls.
Compliance with all applicable federal, state, and Tribal regulations is mandatory.
Each employee is responsible for understanding and adhering to these guidelines, and for helping maintain a safe, secure, ethical, and legally compliant work environment.

Nice To Haves

Experience using Paycom, Sage Intacct, or similar payroll/financial systems strongly preferred.
Experience working in a multi-department, hospitality, gaming, or highly regulated environment is a plus.
Demonstrated experience handling complex payroll scenarios including accruals, special pay, or policy-driven compensation structures preferred.

Responsibilities

Payroll Processing & Accuracy: Coordinate and process payroll for all employees in accordance with established schedules, policies, and regulatory requirements. Ensure accuracy in hours worked, pay rates, deductions, and special pay categories.
System Administration & Payroll Platforms: Utilize Paycom to process payroll, reconcile payroll data, and ensure seamless integration between HRIS and financial systems. Maintain data integrity across platforms and resolve system-related discrepancies.
Holiday Pay, Accruals & Special Pay Handling: Administer complex pay scenarios including holiday pay, vacation and other accruals, accrual buy-back options, shift differentials, shift duel-rates, bonuses, retroactive pay, and other non-standard payroll transactions in accordance with policy and labor standards.
Employee Payroll Inquiries & Issue Resolution: Serve as a primary point of contact for payroll-related questions and concerns. Research discrepancies, respond professionally to inquiries, and resolve payroll issues in a timely and confidential manner.
Compliance & Regulatory Adherence: Ensure payroll operations comply with applicable wage and hour laws, tax requirements, tribal policies, and internal controls. Stay current on changes impacting payroll compliance and apply updates accurately.
Reconciliations & Financial Reporting Support: Prepare payroll reconciliations, validate payroll registers, and support Finance with payroll-related journal entries, reporting, and audits as required.
Documentation, Records & Audit Readiness: Maintain complete, accurate payroll records and supporting documentation. Ensure payroll files, approvals, and reports are organized and readily available for audits and regulatory reviews.
Policy Application & Procedural Consistency: Apply payroll-related policies consistently and without bias across all departments. Interpret policies related to timekeeping, leave, accruals, and pay practices with accuracy and fairness.
Cross-Department Collaboration: Work closely with Human Resources, Finance, Department Managers, and IT to ensure accurate timekeeping, employee data updates, and smooth payroll operations.
Process Improvement & System Optimization Support: Identify recurring payroll issues, system gaps, or workflow inefficiencies and provide recommendations to improve accuracy, timeliness, and user experience.