Payroll Coordinator

Aston Carter•Parsippany-Troy Hills, NJ

1d•$28 - $30•Onsite

About The Position

The Payroll Specialist supports the accurate and timely processing of payroll for a multi-location, unionized workforce. This role focuses on entering, reviewing, reconciling, and maintaining payroll data, responding to employee payroll inquiries, and assisting with required union reporting and recordkeeping. The Payroll Associate works closely with plant personnel, supervisors, and the payroll team to ensure payroll information is complete, accurate, and properly documented while adhering to company policies and collective bargaining agreements. This position is ideal for someone with foundational payroll experience who is detail oriented, organized, and eager to develop payroll knowledge within a complex, unionized environment.

Requirements

3–5 years of experience in a payroll, accounting, or finance role is a plus.
Strong written and verbal communication skills to interact effectively with employees, supervisors, and union representatives.
Motivation to build and advance a long-term career in payroll.

Nice To Haves

Union payroll experience is preferred.
Bilingual Spanish skills are preferred.
Experience working with multi-location operations or unionized workforces is advantageous.

Responsibilities

Export and import daily payroll hours from timekeeping systems and post them to the Viewpoint payroll system.
Enter, review, and verify daily timecard data for accuracy and completeness.
Identify timekeeping discrepancies, investigate issues, and coordinate corrections with plant personnel or supervisors.
Provide backup support for processing payroll groups (PG1, PG4, and PG6) as assigned.
Assist with payroll check distributions and disbursements by location.
Perform manual data entry for Local 825 crafts into required online systems, including entry of hours and wages.
Reconcile manual data entry against Viewpoint payroll records to ensure accuracy and consistency.
Prepare and submit required union payroll reports, including Craft 50 monthly reporting, Craft 52 weekly reporting, Craft 56 monthly reporting, Craft 58 monthly reporting, Craft 750 weekly reporting, Craft 751 weekly reporting, and Craft 854 monthly reporting.
Assist with union audits by compiling payroll documentation and supporting materials as requested.
Prepare garnishment payments and check requests, and submit payments to the appropriate authorities.
Respond to employee payroll inquiries and help resolve routine payroll issues in a timely and professional manner.
Monitor and respond to payroll-related emails and telephone inquiries promptly.
Process employment verifications in accordance with company procedures.
Scan payroll records, including garnishments, union reports, and employee payroll documents, to shared drives.
Organize, sort, and maintain payroll files and records to ensure compliance with record retention requirements.
Capture accurate notes and meeting minutes for payroll meetings, as assigned.
Assist with yearly salary changes and bonus payments.
Perform other related duties and special assignments as directed.