Payroll Coordinator - Central Office

HOMES FOR THE HOMELESS, INC • New York, NY

105d • $85,000 - $95,000 • Hybrid

About The Position

We are excited to invite an experienced and forward-thinking Payroll Coordinator to join our central office team in Manhattan, NY. As the Payroll Coordinator, you will play a pivotal role in our organization, modernizing systems, streamlining processes, and identifying opportunities for greater efficiency. This role is ideal for someone who sees payroll as more than numbers. Someone who is eager to automate, innovate, and help the organization make the most of its technology. Join us and be a part of an organization that values your contribution and cares deeply for the community we serve.

Homes for the Homeless operates shelters for families experiencing homelessness in NYC. Our family residences are more than just a place to sleep. Families can make the most of their stay through accessing an array of onsite programs. Many of these programs are also available to people living in the local community. Our goal is to have a positive impact so families can thrive long after they leave our shelters.

Requirements

• Bachelor’s degree or equivalent years of experience in payroll, accounting, finance, or related field.
• Strong knowledge of payroll systems; experience with ADP Workforce Now preferred.
• Familiarity with Carrier Connection and payroll automation initiatives.
• Ability to supervise and mentor staff while managing hands-on payroll responsibilities.
• Strong written, verbal, and interpersonal communication skills; comfortable with public speaking and networking.
• Proficiency in Microsoft Office applications.

Responsibilities

• Supervise the Payroll Assistant in the processing of bi-weekly payroll, ensuring accuracy and timely payment to employees.
• Provide backup payroll support when the Payroll Assistant is unavailable.
• Manage employee and employer contributions to 403(b) & 457(b) pensions, including bi-weekly, quarterly, and semi-annual submissions.
• Review ADP GL Interface registers and upload to accounting software.
• Maintain bi-weekly salary reports and perform payroll-related calculations (COLA, retro pay, vacation accruals, year-end reports).
• Ensure compliance with federal, state, and local payroll tax regulations.
• Respond to employee inquiries on pay, deductions, and garnishments; resolve issues promptly.
• Update ADP profiles and process voluntary deductions or changes.
• Collaborate with HR to maintain accurate employee data.
• Review new hire onboarding in ADP using a 13-point checklist; flag missing or incorrect documentation.
• Lead payroll-related audit responses and prepare required reports, including year-end 403(b) testing.
• Generate benefits reports for Accounts Payable.
• Support efforts to move payroll processes from manual tasks to automated systems.
• Participate in meetings, training, and organizational initiatives.
• Other duties as assigned.

Benefits

• In addition to a competitive salary, full-time permanent employees are eligible for excellent benefits including comprehensive health insurance (including medical, dental, and vision), an employer-funded 403(b) retirement plan, commuter benefits, life insurance, Work/Life Assistance Program, 3 weeks paid vacation, 10 sick days, 3 personal days and 12 paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees