Payroll Coordinator

UHS•Newark, DE

4h•Onsite

About The Position

Rockford Center is seeking an experienced Payroll Coordinator to join our team! This opportunity includes a Monday- Friday daytime schedule in office. Rockford Center is a 138-bed mental health facility located in Newark, DE, providing easy access to a full complement of inpatient and partial behavioral health programs for children and adolescents, adults, and older adults. Rockford is the only child inpatient behavioral health facility in DE, offers an experienced and tenured senior management team, and serves New Castle County and northern Maryland. Website: Psychiatric and Substance Abuse Services | Rockford Center | Newark, DE Position Summary: The Payroll Coordinator is responsible for the accurate and timely processing of the hospital’s payroll, ensuring compliance with federal and state wage and hour regulations, hospital policies, and payer requirements. This role manages timekeeping in UKG, supports complex pay scenarios typical of acute care (e.g., shift differentials, weekend premiums, on‑call, incentives). The Payroll Coordinator provides high‑touch service to employees, collaborates with HR and Finance, and supports audits and reporting.

Requirements

Associate’s degree in Accounting, Business, HR, or related field or equivalent experience.
2–4 years of end‑to‑end payroll experience in a complex, multi‑shift environment.
Hands-on experience with UKG timekeeping (or similar enterprise time systems).
Strong knowledge of FLSA and state wage/hour regulations; comfort with reconciliations and audits.
Proficiency in Excel and payroll reporting; strong attention to detail and confidentiality.

Responsibilities

Administer UKG timekeeping: review timesheets, resolve exceptions, manage pay codes, accruals (PTO/ELB), and ensure accurate time approval workflows.
Process bi‑weekly payroll for approximately 300 employees, including regular, overtime, holiday, shift differentials, on‑call, and incentive pay.
Validate payroll calculations, earnings, deductions, taxes, garnishments, and direct deposits; run pre‑process audits to catch errors.
Maintain pay calendars, pay periods, cutoffs, and submission timelines; coordinate with managers to ensure on‑time approvals.
Prepare and validate payroll journals; reconcile payroll registers to GL in partnership with Finance.
Manage employee data changes impacting pay (new hires, terminations, status changes, rate changes, retro pay).
Generate and distribute pay statements and required notices; support year‑end W‑2 processes with payroll vendor.
Ensure compliance with FLSA, Delaware wage and hour laws, meal/rest break rules, and hospital policy; uphold HIPAA confidentiality standards.
Maintain payroll records and documentation; support internal/external audits (e.g., Joint Commission readiness in areas impacting workforce documentation).
Monitor garnishments, levies, and child support orders; liaise with agencies as required.
Track PTO accrual policies, leave pay, and worked/not‑worked hour rules; partner with HR on leave administration impacts to pay.
Serve as the primary point of contact for payroll inquiries; deliver timely, compassionate, and accurate resolutions.
Partner with HR on compensation updates, differentials, bonuses, and pay equity checks; coordinate with Scheduling/Department Leaders to ensure accurate shift and premium pay.
Prepare ad hoc reports and metrics (overtime trends, premium pay, headcount changes) for HR and Finance leadership.