Payroll Coordinator

Edwards Construction Group•Arroyo Grande, CA

1d•$25 - $30

About The Position

The Payroll Coordinator supports the company’s payroll operations across both field and office teams. You will play a key role in processing accurate and timely payroll, maintaining employee records, and ensuring proper allocation of labor hours to job cost codes across active construction projects. This is a hands-on operational role that works closely with Accounting, HR, and Project Management teams. You will help ensure payroll data integrity, resolve timecard and coding discrepancies, and support accurate labor reporting across multiple projects. This role is ideal for someone who is detail-oriented, highly organized, and interested in building a long-term career in construction accounting and payroll operations.

Requirements

2–5 years of payroll experience, preferably in construction or job-cost environments
Basic understanding of payroll processes, wage rules, and tax requirements
Experience processing multi-state payroll preferred
Familiarity with union payroll or prevailing wage environments is a plus (not required)
Proficiency with payroll and timekeeping systems (Sage, Miter, DocuSign or similar)
Strong understanding of job cost coding and construction accounting concepts preferred
High attention to detail and accuracy in a deadline-driven environment
Strong organizational skills with the ability to manage multiple priorities
Ability to communicate effectively with field teams, project staff, and accounting
Detail-oriented with a strong focus on accuracy and data integrity
Proactive and reliable with a strong sense of ownership
Collaborative team player who works well across field and office teams
Strong problem-solving skills with the ability to resolve payroll discrepancies
Highly organized and able to manage recurring payroll deadlines
Comfortable working in a fast-paced construction environment
Clear and professional communicator

Responsibilities

Process weekly/bi-weekly payroll for both field and office employees, ensuring accuracy, timeliness, and adherence to company payroll procedures.
Review and validate employee timecards, labor coding, and job cost allocations, working with Project Managers and field teams to resolve discrepancies.
Ensure proper application of overtime rules, shift differentials, and other pay structures as applicable.
Maintain accurate payroll records, employee files, and labor history within payroll systems.
Coordinate with Accounting and Project Management teams to ensure accurate job costing and labor distribution across projects.
Prepare payroll reports, labor summaries, and audit support documentation for internal use.
Serve as a point of contact for employee payroll inquiries, including pay statements, deductions, and time reporting questions.
Support HR with employee status updates including new hires, terminations, job code changes, and compensation adjustments.
Assist in reconciling payroll data with accounting and job cost systems to ensure accuracy and alignment.
Help maintain payroll system integrity and support updates, process improvements, and system integrations across payroll and timekeeping platforms.
Manage prevailing wage compliance requirements, including fringe benefit contributions, and related reporting obligations.
Ensure compliance for the self-perform field team by maintaining required labor documentation and supporting audit readiness.
Prepare and submit certified payroll reports through systems such as LCPtracker and DIR (Department of Industrial Relations) in accordance with project and regulatory requirements.
Support the preparation and submission of DAS (Division of Apprenticeship Standards) forms, coordinating with internal teams to ensure accurate apprenticeship reporting and compliance tracking.