Payroll & Benefits Manager

Verbio North America•Stamford, CT

8h•$110,000 - $140,000•Onsite

About The Position

The Payroll and Benefits Manager is responsible for overseeing and administering all aspects of payroll processing and employee benefits programs. This role ensures accurate, timely payroll operations, compliance with applicable laws and regulations, and effective management of benefits offerings to support employee satisfaction and organizational goals. This individual will be the company’s subject matter expert for payroll and benefits related matters. This is an exempt, full-time, salaried position reporting to the Head of HR, offering health, dental, vision, 401(k), vacation, and other employee benefits.

Requirements

Bachelor’s degree in Human Resources, Accounting, Finance, Business Administration, or related field
5+ years of experience in payroll and benefits management role
Proven work experience as Payroll Administrator (minimum 5 years) preferably in a multi-state, multi-location company
Work experience should include knowledge of basic HR, payroll, benefits, and compliance related topics
Familiarity with HCM and Payroll platforms such as ADP Workforce Now, Paychex, Paycor, etc.
Outstanding analytical, verbal, and written communication skills
Sound judgement and integrity, ability to handle confidential information.
Excellent organizational skills
Must be able to make prompt, informed decisions while working independently with minimum supervision

Nice To Haves

Certifications such as CPP, CEBS, or PHR/SHRM_CP, a plus

Responsibilities

Responsible for the accuracy and processing of bi-weekly payroll for hourly, shift, salaried, and temporary employees in multi-company and multi-state operations, including administering regulatory requirements, e.g., garnishments, tax levies, and other adjustments to pay as necessary
Ensure compliance with all applicable federal, state, and local payroll, tax, and wage laws
Administer employee benefits and welfare programs, including enrollment, changes, terminations, and eligibility tracking
Manage annual open enrollment, including system setup, vendor coordination, and employee communications
Monitor benefit plan compliance with applicable regulations (e.g., ACA, ERISA, COBRA, FMLA)
Develop, document, and maintain payroll and benefits policies, procedures, and internal controls
Coordinate with Finance, HR, vendors, and third-party administrators to ensure seamless reporting and reconciliation
Participate in audits, system implementations, and organizational initiatives related to payroll and benefits
Maintain strict confidentiality of employees and company information
Oversee end-to-end payroll processing for all employees, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations
Manage payroll systems, audits, reconciliations, and reporting
Ensure proper tax withholding, filings, and year-end reporting (e.g., W-2s, 1095, 1094, 1099, etc.)
Address and resolve payroll discrepancies and employee inquiries
Ensure all Company policies and guidelines are strictly followed
Provide payroll reports and funding information to the GL Accounting team after each payroll
Ensure all required documents are obtained and saved in the employee files
Administer all leave policies and tracking
Generates files/reports such as the EEO1, ACA, annual non-discrimination testing for benefits plans, monthly and quarterly reports, as well as other customized and ad hoc reports as requested
Administer all employee benefit programs including enrollments and terminations
Fulfill all governmental regulatory mandates and ensure filings are performed as required
Manage annual benefits open enrollment process. This includes plan designed vendor negotiations
Conduct regular reviews and audits of benefits enrollments to ensure information accuracy and compliance
Work closely with Accounting during quarterly and annual audits and cost projections (payroll, Workers Comp, 401k, etc.)
Address benefit inquiries to ensure timely and accurate resolutions. Maintain contact with employees to facilitate proper and complete utilization of benefits
Review invoices for accuracy, resolves discrepancies with carriers and payroll. Perform monthly reconciliation of all invoices
Coordinate with third party administrator to manage disability claims according to the plan design and process the third party sick pay via payroll on a timely basis
Administer COBRA notices, enrollments, and changes
Handle all leave requests and manages FMLA, maternity, paternity, LOA, STD/LTD
Manage 401(k) enrolments and ensures compliance with employee and employer deferrals and contributions
Ensure 401(k) plan operations are in accordance with the plan documents
Coordinates and manages annual 401(k) audit and reporting including all documents preparation and collection
Monthly, quarterly, and annual reports and accrual calculations
Preparation of data and calculations of annual personnel cost projections
Work with the Controlling department to ensure cost centers and cost objects are assigned correctly. Generate reports per cost center/object
Work with accounting on personnel costs reconciliation and reporting
Manage timely new hire payroll and benefits onboarding/offboarding in accordance with Verbio N.A. guidelines and procedures
Provide new hires with the necessary system’s access and permissions
Align with HRBPs to manage new hire successful integration
Coordinate pre-employment paperwork and processes
Work closely with the HR team and employees to ensure data accuracy in the HRIS

Benefits

health
dental
vision
401(k)
vacation
other employee benefits
Comprehensive benefits package beginning day one, including health, dental, vision, and life insurance
Company paid short & long-term disability coverage as well as AD&D
Generous vacation, holiday, and sick time with additional leave plans
11 paid holidays
5 sick/personal days
Paid vacation time
Company contribution of 3% safe harbor and 2 % profit sharing in accordance with the contribution and vesting schedule
Career advancement and bonus opportunities
Career Development: on-the-job training and skills development