Payroll & Benefits Manager

Canvas Worldwide•El Segundo, CA

3d•$95,000 - $115,000•Hybrid

About The Position

Canvas Worldwide dares to be the challenger the ad industry needs. Do you "Challenge the Comfortable?" Then you'll fit right in here at Canvas. Named âMost Innovative Agencyâ by Campaign US, Canvas Worldwide is an independent media agency that provides ingenious solutions for brands looking to challenge the status quo. Our clients include Hyundai, Kia, Genesis, MGM, Zillow and McDonaldâs (to name a fewâ¦). Our agency cultivates an environment where all are welcome to push outside their comfort zones to solve problems in new ways. We encourage the team to be its best by creating the most positive workplace experience for all. For instance, we outpace the industry on diversity and inclusion AND offer continuous training and workshops for career development. So, if you dare to challenge the comfortableâ¦ then keep reading. Canvas Worldwide is looking for a payroll and benefits powerhouse with a passion for precision and a knack for creating a great employee experience. Do you thrive in a fast-paced, people-first environment where compliance meets creativity? If so, we'd love to meet you. Weâre looking for a Payroll & Benefits Manager to lead our payroll operations, drive benefits strategy, and elevate the financialâwellness experience for our employees. This role blends deep expertise with initiative, collaboration, and continuous improvement. Here's what you'll own and what is required on day one:

Responsibilities

Run accurate, timely biâmonthly payroll using ADP Workforce Now as our inâhouse expert.
Ensure flawless execution with thirdâparty processors when needed.
Oversee multiâstate payroll taxes, unemployment insurance, and wageâgarnishment compliance.
Maintain strict compliance with federal, state, and local payroll and wageâhour laws (including FLSA & multiâstate leave rules).
Lead payrollârelated audits and deliver all required documentation with confidence.
Partner with Finance & Accounting to reconcile payroll data and support payrollâtax filings.
Work closely with HR on employment and income verifications, maintaining confidentiality throughout.
Serve as the goâto resource for employee payroll questions, resolving discrepancies and escalations quickly and compassionately.
Identify opportunities for automation, streamlined workflows, and errorâreduction.
Keep payroll documentation clean, organized, and upâtoâdate.
Ensure full regulatory compliance, including SECURE Act 2.0 requirements.
Support fiduciary responsibilities by coordinating committee meetings and materials.
Act as the primary liaison for our recordkeeper, advisors, and partners.
Manage dayâtoâday plan administration and participant support.
Collaborate with Finance and auditors during our annual 401(k) plan audit.
Prepare required participant notices and annual fee disclosures.
Stay ahead of evolving 401(k) legislation and industry best practices.
Continuously evaluate and evolve our health and voluntary benefits to meet employee needs and company goals.
Explore and recommend new programs backed by data and insight.
Design and deliver a highâimpact open enrollment experience thatâs clear, engaging, and wellâcommunicated.
Ensure timely, accurate ACA reporting and filing compliance.
Maintain internal benefits documentation and policies.
Manage brokers, providers, and consultants to ensure quality, costâefficiency, and service excellence.
Oversee benefits invoicing and monthly reconciliations; resolve billing issues quickly.
Partner with HR and external teams to educate employees on benefits and retirement plans.
Produce a monthly Employee Wellness Newsletter to highlight programs and resources.
Coâlead wellness program development and ongoing engagement.