Payroll Associate I

PaulHood • Bartlesville, OK

3d • Hybrid

About The Position

At PaulHood, we are transforming the mid-market CPA industry with an entirely new model. Our year-round membership model provides clients with expert tax and financial guidance, helping them feel more secure and realize their long-term financial goals. Founded 30 years ago by Paul Hood, our company has grown rapidly and now serves over 15,000 customers nationwide. To support our continued growth, we have completely modernized our business with technology and processes more akin to a SaaS company than a CPA firm. In response to this growth, we are seeking a Payroll Associate I to support the payroll team by accurately processing payroll transactions, maintaining compliance with federal, state, and local laws, and assisting with essential data entry and payroll accounting tasks. The ideal candidate will have a proven track record in data accuracy, timely task completion, basic accounting principles, confidentiality, and teamwork. To do this well, you’ll need to be detail-oriented and highly organized, with a strong commitment to accuracy and compliance. You’ll also need to be proactive in learning payroll processes and comfortable collaborating across teams to ensure smooth payroll operations. The ability to maintain confidentiality and work under deadlines will be essential to your success.

Requirements

• High school diploma required.
• One year of data entry experience required
• One year of payroll processing preferred
• Must become QBO Payroll Pro Advisor Certified in the first 60 days of employment.

Nice To Haves

• Some college coursework in accounting, finance, or a related field preferred.
• Internship or volunteer experience in an accounting role is a plus.

Responsibilities

• Assist in processing payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
• Collect and enter payroll data accurately and efficiently, ensuring timely updates for clients.
• Maintain client employee records, ensuring all information is accurate and up to date.
• Learn and adhere to federal, state, and local payroll, wage, and hour laws to ensure compliance with payroll best practices and company procedures.
• Perform basic data entry, including numerical and financial data and journal entries.
• Perform reconciliations to ensure financial records are accurate and complete.
• Work collaboratively within the payroll team, supporting senior staff as needed.
• Contribute to a positive team environment and seek opportunities to learn and grow in the role.
• Achieve a billable percentage of 90% and a realization rate of 90% each quarter.
• Perform other related duties as assigned to support team and organizational goals.

Benefits

• Bonus Opportunity
• Stock Options
• Generous time off allowance (Holiday, Vacation, & Sick time), above industry standard
• Paid parental leave
• Comprehensive Employee Benefits Package
• 401k Program with Company Matching
• Paid Volunteer Days
• Educational/Personal Growth Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED