Payroll and Benefits Supervisor

Hitachi•Chicago, IL

43d•Onsite

About The Position

The Payroll and Benefits Supervisor is responsible for overseeing the day-to-day administration of payroll processing and employee benefits programs. This role ensures compliance with federal, state, and local regulations while delivering accurate, timely payroll and effective benefits management. The supervisor will lead the payroll staff, coordinate with vendors, and serve as a resource for employees regarding compensation and benefits matters. This role is also responsible for ensuring and guiding team for accurately and timely running payroll processing, benefits enrollment and support, managing integrations between systems, and addressing employee inquiries related to payroll and benefits, in case of team absence should be able to run and support as backup. The position plays a key role in supporting the company's HR operations and compliance with state and federal regulations. The Payroll and Benefits Supervisor position is located at the Hitachi Global Air Power manufacturing facility in Michigan City, Indiana, and reports to the Director of Human Resources. At this time, we are unable to provide visa sponsorship for this role.

Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience
Minimum 5-7 years of progressive experience in payroll and benefits administration.
At least 3 years in a supervisory or lead role.
Strong math and analytical skills
Advanced proficiency in Microsoft Excel and other MS Office applications
Strong attention to detail and accuracy
Excellent interpersonal, written, and verbal communication skills
Highly organized, self-motivated, and able to manage multiple priorities
Dependable and trustworthy with a high level of discretion
Positive, team-oriented attitude with a customer service mindset
Ability to meet deadlines in a fast-paced environment.
Adaptability and problem-solving skills are set with a strong mindset.

Nice To Haves

Experience with Workday and UKG Pro is a plus
Certified Payroll Professional (CPP) or Certified Benefits Professional (CBP) or PHR or SHRM-CP certification preferred.

Responsibilities

Supervise and oversee payroll processing to ensure accuracy, timeliness, and compliance with applicable laws and company policies.
Manage benefits administration, including open enrollment, plan changes, new hire enrollment, and employee support.
Guide and support the payroll and benefits team, providing training, mentorship, and performance feedback fostering a collaborative and service-oriented team culture.
Oversee benefits enrollment, changes, and employee support, serving as a subject matter expert on company benefits programs.
Respond to employee inquiries regarding payroll, timekeeping, tax withholdings, benefits, and leave programs with accuracy and professionalism.
Solid understanding of international payroll practices, including expatriate compensation, foreign tax compliance, and multi-currency payroll processing.
Experience working with global payroll systems and managing payroll across multiple jurisdictions.
Administer and track employee leaves of absence, including FMLA, ADA, and other applicable programs, ensuring compliance with regulations and company policies.
Manage system integrations between payroll, HRIS, and benefits platforms, ensuring data integrity and smooth operation.
Review and audit payroll and benefits data for accuracy, resolving discrepancies as needed.
Ensure compliance with federal, state, and local labor laws, payroll tax regulations, and benefits requirements.
Collaborate with HR, Finance, and external vendors to support HR operations, improve processes, maintain accurate reporting and support audits as needed.
Stay informed of legislative changes impacting payroll and benefits, updating policies and processes as required to enhance efficiency, accuracy, and employee experience.
Perform compensation analysis and assist with sales commission agreements.
Support LMS system management and employee training assignments
Assist in developing and tracking mandatory or role-based training within the LMS.
Other duties as assigned.