Payroll and Benefits Manager - BMS
About The Position
The Payroll and Benefits Manager (BMS) is responsible for overseeing and managing all payroll and benefits administration activities for over 2,800 union employees within Building Maintenance Services (BMS). The role ensures accurate and timely payroll processing, compliance with collective bargaining agreements, and effective administration of all union benefit programs. The Manager partners closely with union representatives, third-party administrators, vendors, and internal departments to maintain data integrity, compliance, and operational excellence across all payroll and benefits functions.
Requirements
- Strong technical knowledge of WinTeam payroll and HR systems required; experience with other HRIS or payroll systems a plus.
- Demonstrated ability to manage large-scale, multi-union payroll operations with complex collective bargaining agreement requirements.
- Proven ability to work independently and manage multiple priorities in a fast-paced environment.
- High level of attention to detail, confidentiality, and accuracy.
- Proficiency in Microsoft Word, Excel, and related software applications.
- Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field; or equivalent relevant experience.
- Minimum of 10 years of progressive payroll and benefits experience, including union payroll management.
Nice To Haves
- SHRM-CP, CEBS, or CPP certification preferred.
Responsibilities
- Oversee and manage the bi-weekly payroll processing for 2,800+ union employees, ensuring accuracy, timeliness, and compliance with all federal, state, and local regulations.
- Interpret and apply provisions of multiple collective bargaining agreements (CBAs) to ensure proper pay rates, benefit deductions, and related adjustments.
- Administer union benefit programs, including health, welfare, and pension plans; ensure accurate eligibility, enrollment, and data transmission to benefit carriers and union funds.
- Collaborate with Human Resources, Finance, and Operations to maintain accurate employee status changes including hires, terminations, leaves of absence, and transfers.
- Review, reconcile, and audit payroll registers, benefit invoices, and carrier eligibility reports to ensure data accuracy and compliance.
- Serve as a key liaison with union representatives, benefit consultants, and third-party administrators, resolving payroll and benefit discrepancies promptly and professionally.
- Support annual audits, compliance reporting, and financial reconciliations related to payroll and benefits administration.
- Manage updates and configurations within the WinTeam payroll and HRIS systems, ensuring employee data accuracy and proper scheduling of deductions and benefits.
- Identify and implement process improvements to enhance payroll and benefits efficiency, accuracy, and reporting capabilities.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Number of Employees
1,001-5,000 employees
