Payroll and Accounting Specialist

Allen County Public Library • Fort Wayne, IN

3d

About The Position

The Allen County Public Library is seeking a detail-oriented and dependable Payroll & Accounting Specialist to support our Financial Services team. This role plays a key part in ensuring accurate payroll processing, financial reporting, and compliance with applicable regulations, while supporting the overall financial health of the Library and ACPL Foundation. If you enjoy working with numbers, solving discrepancies, and contributing to a mission-driven organization, this could be a great fit.

Requirements

• Strong attention to detail and accuracy
• Knowledge of payroll processes and accounting principles
• Ability to manage multiple priorities and meet deadlines
• Comfort working with financial systems and data analysis
• Strong problem-solving and communication skills

Responsibilities

• Payroll Administration Process bi-weekly payroll using automated systems, ensuring accuracy and compliance with policies
• Review and resolve payroll discrepancies, including pay, benefits, and timekeeping issues
• Manage garnishments, deferred compensation, and other payroll-related transactions
• Prepare and maintain payroll reports and ensure compliance with federal and state tax filings
• Accounting & Financial Support Perform general ledger entries, reconciliations, and employee withholding transmittals
• Support gift fund accounting and required state reporting (e.g., Indiana Department of Workforce Development)
• Assist with grant accounting and reporting
• Cash & Treasury Management Support cash handling and credit card revenue processes
• Reconcile bank accounts and resolve discrepancies between financial records and third-party processors
• Ensure internal controls are followed for all financial transactions
• Accounts Payable Manage vendor payments, including documentation review, approvals, and accurate coding
• Maintain vendor records within the general ledger system
• Process checks and reconcile vendor statements
• Additional Responsibilities Provide backup support for pension and annuity records (INPRS)
• Assist with year-end financial processes and reporting deadlines
• Coordinate records retention in compliance with state requirements

Benefits

• Medical, Dental, Vision, and Life Insurance (effective on your first day!)
• HSA/FSA
• Voluntary Insurance Options
• Three Weeks of Vacation & Two Weeks of Sick Time
• Ten Paid Holidays
• Paid Parental Leave
• Wellness Participation Bonus & Gym Membership Reimbursement
• Library-funded Pension & Employee Discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed