Payroll Analyst

City of New York•New York, NY

1d•Hybrid

About The Position

The Division of Human Resources and Employee Experience (HREX) is responsible for ensuring that the Department of Buildings (DOB) complies with applicable labor and employment laws and City and agency rules and policies. HREX provides guidance to managers and employees on a variety of topics including recruitment, employment, civil service, job and organizational design, labor relations, youth programs, benefits, wellness, performance evaluations, salary administration, timekeeping, and time and leave administration. Under general supervision, with some latitude for independent initiative and judgment, performs administrative work for payroll processing and employee benefits: - Review and Analyze Payroll Reports: Perform in-depth analysis of Payroll Management System (PMS) pending payroll reports (160, 161), and approve or off set payroll actions, ensuring accuracy and compliance with payroll policies. - Evaluate Biweekly Payroll Data: Analyze biweekly payroll reports (700 and 320) to identify discrepancies or anomalies, recommending corrective actions where necessary while identifying trends or issues and providing solutions to minimize errors. - Payroll Distribution: Prepare and pick up bi-weekly regular and supplemental payrolls. - Data Analysis for One-Time Payments and Deductions: Process and analyze onetime payments, elected and ordered deductions, and lost/replacement checks. - Support Payroll Inquiries with Data Insights: Assist employees with payroll inquiries by providing analytical insights into their pay, deductions, and other payroll-related matters. - Benefits Coordination & Communication: Support benefits administration by issuing Agencywide announcements and assisting with employee benefits inquiries. - Maintain Employee Records: Ensure accurate and up-to-date employee payroll records, which includes the processing of employee onboarding, transfer, and separation actions as well as utilizing analytical tools to identify and rectify discrepancies in record-keeping. - Assist with Collective Bargaining and Policy Implementation: Support the analysis and implementation of changes to payroll, including Collective Bargaining Agreements, USI/US, and Mayor's Executive Orders, ensuring all changes are accurately reflected in payroll calculations. - Analyze Additions to Gross and Compensation Components: Assist with the review, analysis, and implementation of additions to gross pay, ensuring proper alignment with union compensation guidelines and policy. - Calculate and Analyze Motor Vehicle Fringe Benefits: Support the calculation and analysis of motor vehicle fringe benefits, ensuring accurate tax reporting and compliance with relevant regulations. - Generate CHRMS Reports: Generate and analyze CHRMS reports to assess payroll trends and metrics, providing recommendations for improvements based on findings. - Track Leave Balances and Personnel Transfers: Request and analyze data related to leave balance and personnel file transfers between agencies, ensuring proper documentation and data integrity.

Requirements

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above
Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Responsibilities

Review and Analyze Payroll Reports: Perform in-depth analysis of Payroll Management System (PMS) pending payroll reports (160, 161), and approve or off set payroll actions, ensuring accuracy and compliance with payroll policies.
Evaluate Biweekly Payroll Data: Analyze biweekly payroll reports (700 and 320) to identify discrepancies or anomalies, recommending corrective actions where necessary while identifying trends or issues and providing solutions to minimize errors.
Payroll Distribution: Prepare and pick up bi-weekly regular and supplemental payrolls.
Data Analysis for One-Time Payments and Deductions: Process and analyze onetime payments, elected and ordered deductions, and lost/replacement checks.
Support Payroll Inquiries with Data Insights: Assist employees with payroll inquiries by providing analytical insights into their pay, deductions, and other payroll-related matters.
Benefits Coordination & Communication: Support benefits administration by issuing Agencywide announcements and assisting with employee benefits inquiries.
Maintain Employee Records: Ensure accurate and up-to-date employee payroll records, which includes the processing of employee onboarding, transfer, and separation actions as well as utilizing analytical tools to identify and rectify discrepancies in record-keeping.
Assist with Collective Bargaining and Policy Implementation: Support the analysis and implementation of changes to payroll, including Collective Bargaining Agreements, USI/US, and Mayor's Executive Orders, ensuring all changes are accurately reflected in payroll calculations.
Analyze Additions to Gross and Compensation Components: Assist with the review, analysis, and implementation of additions to gross pay, ensuring proper alignment with union compensation guidelines and policy.
Calculate and Analyze Motor Vehicle Fringe Benefits: Support the calculation and analysis of motor vehicle fringe benefits, ensuring accurate tax reporting and compliance with relevant regulations.
Generate CHRMS Reports: Generate and analyze CHRMS reports to assess payroll trends and metrics, providing recommendations for improvements based on findings.
Track Leave Balances and Personnel Transfers: Request and analyze data related to leave balance and personnel file transfers between agencies, ensuring proper documentation and data integrity.