Payroll Analyst

HCI Systems•Ontario, CA

6d•$65,000 - $75,000

About The Position

HCI Systems is seeking a Payroll Analyst to support a growing, multi-state payroll environment with a strong focus on payroll-to-general ledger reconciliations, journal entry/posting support, and Excel-based analysis tied to month-end close and audit support. The ideal candidate has hands-on payroll processing experience, has progressed into accounting and analytics, and is confident in navigating the ADP payroll system and the general ledger. We are looking for someone who can bring structure to reconciliations, reporting and help elevate payroll accounting controls beyond basic processing to support month-end close. This is a key role that supports the Payroll Manager.

Requirements

Payroll experience (payroll processes, earnings/deductions, tax basics, and understanding how payroll impacts accounting)
Strong experience with Excel (comfortable with complex spreadsheets; VLOOKUP/XLOOKUP, IF/logical functions, and reconciliation work)
Proven experience with General Ledger concepts and general accounting principles
Experience with auditing, variance analysis, or controls-focused payroll/accounting work
Experience using payroll systems (ADP strongly preferred)
ERP system experience
Data-driven, analytical and detail-oriented
Able to independently troubleshoot discrepancies and resolve issues

Nice To Haves

Prevailing wage and public works exposure is a plus
Construction industry experience is a plus

Responsibilities

Prepare and maintain payroll reconciliations (pre/post payroll, GL-related, variance analysis, error resolution)
Prepare payroll reconciliation support and documentation for month-end close and audits
Support multi-state payroll operations with a strong emphasis on accuracy, reconciliation, and posting support
Assist with payroll journal entries/postings, allocation support, and collaborate with our internal accounting team
Build Excel reports to support payroll analysis utilizing advanced formulas, lookups, and logic-based functions
Navigate and support workflows within ADP and contribute to process improvements
Support payroll reporting for our sister company, CMD Electric, on public works/prevailing wage projects
Perform audits and reviews to improve controls, identify issues, and strengthen documentation
Identify errors, trends, and opportunities to streamline payroll and reporting processes

Benefits

401(k) with matching
reduced-cost medical, dental, and vision insurance
flexible spending accounts
life insurance
disability
accident coverage
Paid holidays
PTO plan
Weekly Pay
Employee Perks – From appreciation events and department outings to wellness programs and pet insurance, we invest in our team’s well-being