Payroll Administrator

TEAMLINX LLC • Denver, CO

5h

About The Position

The Payroll Administrator is responsible for the accurate, compliant, and timely execution of all payroll processes across multiple states and entities. This role serves as a critical control point for payroll integrity, ensuring proper data entry, validation, audit documentation, and regulatory compliance.

This individual partners closely with the Payroll & Benefits Manager, HR team, Finance, and operational leaders to maintain payroll accuracy, support employees, and continuously improve payroll processes in a fast-growing, multi-state environment.

Requirements

• Minimum 5 years of payroll processing experience (high-volume, multi-state preferred)
• Minimum 2 years of general HR and benefits knowledge
• Strong experience with ADP Workforce Now
• Experience with:
• Multi-state payroll compliance
• Payroll audits and reconciliations
• High-volume data entry with strong accuracy
• Strong analytical and problem-solving skills
• High level of integrity and confidentiality in handling sensitive information
• Ability to manage multiple priorities under tight deadlines
• Strong organizational and documentation discipline
• Professional, clear, and responsive communication skills
• Continuous improvement mindset with a focus on efficiency and scalability

Nice To Haves

• Union payroll experience
• Prevailing wage and certified payroll exposure
• Payroll system implementation or conversion experience
• Demonstrates ownership of payroll accuracy and outcomes
• Operates with integrity in all financial and employee matters
• Maintains a high level of professionalism, even under pressure
• Communicates clearly and proactively with stakeholders
• Takes initiative to identify issues and drive solutions, not just process transactions

Responsibilities

• Process full-cycle multi-state weekly and bi-weekly payroll for approximately 1,500 employees across multiple entities, including a union population.
• Accurately input and maintain payroll data including:
• New hires, terminations, and status changes
• Compensation changes and adjustments
• Time and labor data
• Deductions, taxes, and direct deposits
• Ensure all payroll activities are completed, timely, accurately, and in compliance with federal, state, and local regulations.
• Perform detailed payroll audits and validations prior to each payroll run, including:
• Hours worked and overtime compliance
• Tax setup and withholding accuracy
• Manual entries and adjustments
• Direct deposit and payment accuracy
• Maintain thorough documentation and audit trails for all payroll changes, adjustments, and communications.
• Identify discrepancies, resolve issues proactively, and escalate risks as needed.
• Serve as a primary point of contact for employee payroll inquiries, providing timely and professional resolution.
• Partner with HR, Accounting, and operational leaders on:
• Payroll reconciliations
• Audit requests
• Reporting and data validation
• Support union payroll requirements and ensure alignment with applicable agreements.
• Generate and distribute weekly and monthly payroll reports to stakeholders.
• Assist with payroll-related reconciliations, ensuring alignment between payroll, benefits, and general ledger.
• Support internal and external audits by providing accurate and complete payroll documentation.
• Maintain strong working knowledge of:
• Multi-state payroll laws and tax requirements
• Wage and hour regulations
• Union payroll considerations
• Monitor regulatory changes and ensure payroll practices remain compliant.
• Support year-end processes including:
• W-2 preparation and distribution
• Tax reporting and corrections
• Audit readiness and documentation
• Continuously update and maintain the Payroll Procedures Guide, ensuring accuracy and usability.
• Identify opportunities to improve payroll processes, controls, and efficiency.
• Partner with HR and leadership on process standardization and scalability as the company grows.
• Support payroll system enhancements, implementations, or upgrades as needed.
• Participate in cross-functional initiatives impacting payroll, HRIS, or compliance.

Benefits

• 401K with 50% employer match up to first 5%
• Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision
• 8 Paid Holidays
• 3 weeks Paid Time Off (PTO) combining sick pay and vacation days
• Career growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees