Payroll Administrator

Rincon Consultants, Inc•Ventura, CA

65d•$30 - $34•Hybrid

About The Position

Rincon Consultants is seeking a Payroll Administrator to join our dynamic People & Culture team. This position plays a critical role in ensuring accurate and timely payroll processing by managing timekeeping functions, coordinating with team members and supervisors, and maintaining compliance with internal policies and labor regulations. As a key point of contact for payroll administration and time entry accuracy, the ideal candidate will be detail-oriented, proactive, and skilled in communication. While this role may offer flexible work arrangements that can include a mix of in-office and remote work, our changing business needs will ultimately determine our level of remote work flexibility. Additionally, to promote in-person collaboration and client teaming, we prioritize hiring those who reside within 50 miles of a Rincon office, which currently includes: Carlsbad, Fresno, Los Angeles, Monterey, Oakland, Palm Springs, Riverside, Sacramento, San Diego, San Jose, San Luis Obispo, Santa Barbara, and Ventura.

Requirements

3+ years of experience in payroll, timekeeping, or HR administration.
Familiarity with timekeeping systems (e.g., Paylocity – our system, ADP, Paycom, Kronos, or equivalent).
Strong attention to detail and organizational skills.
Excellent written and verbal communication skills.
Ability to manage sensitive information with discretion.
Strong follow-up skills and ability to meet tight deadlines.

Nice To Haves

Bachelor’s degree in Accounting, Business Administration, or related field.
Experience with Paylocity multi-state payroll.
Working knowledge of wage laws related to timekeeping and payroll.
Proficiency with Excel and report generation.

Responsibilities

Work with the Senior Payroll Administrator to administer bi-weekly payroll processes with precision and adherence to company policies.
Act as the primary back-up for payroll processing in the absence of the Senior Payroll Administrator.
Monitor and review timekeeping records to ensure accuracy and completeness.
Identify and resolve missed punches, incomplete timesheets, and discrepancies.
Maintain accurate payroll documentation and reporting for audits and compliance.
Serve as a point of contact for payroll and timekeeping inquiries.
Partner with HR and Finance teams to enhance payroll processes and data integrity.
Ensure compliance with federal, state, and local labor and payroll regulations.

Benefits

generous benefits program
health benefits include a range of options such as HMO, PPO, HDHP, and Health Savings Account choices
employer-paid life and long-term disability insurance
dental, vision, and prescription drug coverage
three weeks of vacation accrual in the first year
paid sick leave
paid holidays
401(k) / Profit Sharing Retirement Plan
bonus opportunities
opportunities for professional development and mentoring
Volunteer Pay for a Day
Flexible Spending & Dependent Care
Supplemental life insurance
Legal Shield
Identity Protection
Pet Insurance