Payroll Administrator

Centric Construction Group•Kansas CIty, MO

13d

About The Position

The Payroll Administrator is responsible for end-to-end payroll processing and related administrative support, ensuring accurate, timely, and compliant payroll operations. This role partners closely with Finance and Human Resources to support employees, leadership, and external stakeholders while maintaining strict confidentiality. A high level of attention to detail, critical thinking, and understanding of downstream impacts is essential to success.

Requirements

High school diploma or equivalent
Minimum 3-5 years of experience in Payroll, Accounting, or Human Resources
Intermediate knowledge of Microsoft Excel
Strong attention to detail with a high degree of accuracy
Investigative mindset with the ability to identify, analyze, and resolve discrepancies
Solid understanding of payroll processes, including taxes, compliance, and internal controls
Knowledge of construction industry payroll practices, including job costing and labor allocations
Strong understanding of how payroll impacts financial reporting and related business functions
Working knowledge of GAAP and financial data relationships
Excellent organizational and time management skills with the ability to meet deadlines
Excellent communication skills with the ability to build relationships across departments and levels of the organization
Ability to clearly explain payroll concepts and resolve issues with employees and leadership
High level of integrity and ability to maintain strict confidentiality
Proficiency with or ability to quickly learn payroll systems and related technologies
Demonstrates initiative, accountability, and the ability to work independently
Maintains professionalism and composure in complex or sensitive situations

Nice To Haves

Experience in the construction industry or a related field preferred

Responsibilities

Enter, maintain, and audit payroll data including hourly rates, salaries, bonuses, per diem, time worked, paid leave, deductions, and employee changes
Ensure timely and accurate processing of all payroll transactions including wages, benefits, garnishments, taxes, and other deductions
Prepare and maintain detailed payroll records, reports, and supporting documentation
Prepare and file quarterly payroll tax returns (941) and annual filings (W-2, W-3)
Process Verification of Employment (VOE) requests
Maintain organized payroll and personnel-related records and support document management processes
Lead certified payroll processes, ensuring full compliance with prevailing wage requirements
Track and verify prevailing wage rates and ensure accurate application across projects
Prepare and submit certified payroll reports in accordance with federal, state, and project requirements
Support and maintain accurate MBE/WBE reporting related to payroll
Ensure compliance with all federal, state, and local payroll laws and wage and hour regulations
Reconcile payroll transactions to the general ledger and investigate discrepancies through root-cause analysis
Accurately allocate and post labor costs to appropriate jobs/projects based on timesheets and job costing structures
Analyze payroll data to identify errors, inconsistencies, and trends
Proactively resolve discrepancies with a clear understanding of downstream impacts to accounting, job costing, and operations
Apply knowledge of construction industry payroll practices and job costing principles to ensure accuracy
Partner with Finance to ensure accurate labor costing, job cost allocations, and alignment between payroll and financial reporting
Support month-end and year-end close processes by providing payroll data, reconciliations, and analysis
Collaborate with HR on employee data changes, benefits deductions, and payroll-related employee matters
Assist in improving processes and internal controls that impact payroll accuracy and reporting
Serve as a resource to employees and leaders regarding payroll inquiries, ensuring clear, timely, and professional communication