Payroll Administrator

Tax Analysts•Falls Church, VA

5d•Onsite

About The Position

Performs bi-weekly tasks related to all aspects of payroll processing including timesheet review, creating batches for time and attendance and adjustments to calculate and submit payroll in coordination with ADP Workforce Now Comprehensive Payroll Service. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Ensure hourly employees have entered time into ADP Time and Attendance on a timely and accurate basis for the pay period. Review and reconcile any time data file exceptions. Incorporate payroll changes from bi-weekly payroll report received from HR, including new hires, terminations, leave payments, severance, raises, and other adjustments as directed. Creates batches for calculation of bi-weekly payroll. Run and review the standard bi-weekly payroll reports and send them to the CFO and Controller for review and approval as well. Approve in ADP WFN once this is done. Work with ADP Payroll Best Friend to coordinate payroll processing. Complete the bi-weekly payroll internal checklist to make sure all relevant steps and processes are completed. Process sales commissions/bonuses monthly in the last payroll of the month and also various other bonus checks as needed. Create a general ledger file and send to finance once the payroll is complete. Create monthly and fiscal YTD wage reports to send to the CFO. Review quarterly and annual tax reporting. Approve final annual Forms W2. Submit HSA payments withheld from employees pay to Further each pay period. Assist CFO and Controller as needed with annual 401k Audit. Other duties as assigned to meet Human Resources (HR) and Finance department objectives. KNOWLEDGE & SKILLS: Demonstrated ability to handle complex payroll processing and reporting Ability to work in a timely fashion with minimal supervisory direction Proficient in computerized payroll functions Precise attention to detail Ability to create various excel spreadsheets and ADP reports as needed Good interpersonal skills; able to work well with employees at all levels of the organization Understanding of federal, state and local tax payment regulations Ability to responsibly handle confidential employee data Demonstrated dependability through punctual attendance and adherence to timelines and schedules Conform to and abide by all regulations, policies, work procedures, and instructions General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices Requirements BA degree in Accounting, Finance, Business, or related field required Certified Payroll Professional (CPP) preferred. 5+ years of related experience Experience in accounting, payroll, and/or spreadsheet software preferred Recent experience with ADP WFN PHYSICAL DEMANDS AND WORK ENVIRONMENT The characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Frequently required to sit for prolonged periods, talk and hear; use hands to type, file, handle or feel; reach with arms. Have visual acuity to use a computer and keyboard, prepare and analyze data and figures, read extensively. Occasionally required to stand, walk and lift up to 20 pounds. Requires ordinary ambulatory skills sufficient to visit other locations. Work is performed in a temperature-controlled office environment.

Requirements

BA degree in Accounting, Finance, Business, or related field required
5+ years of related experience
Experience in accounting, payroll, and/or spreadsheet software preferred
Recent experience with ADP WFN
Demonstrated ability to handle complex payroll processing and reporting
Ability to work in a timely fashion with minimal supervisory direction
Proficient in computerized payroll functions
Precise attention to detail
Ability to create various excel spreadsheets and ADP reports as needed
Good interpersonal skills; able to work well with employees at all levels of the organization
Understanding of federal, state and local tax payment regulations
Ability to responsibly handle confidential employee data
Demonstrated dependability through punctual attendance and adherence to timelines and schedules
Conform to and abide by all regulations, policies, work procedures, and instructions
General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices

Nice To Haves

Certified Payroll Professional (CPP) preferred.

Responsibilities

Ensure hourly employees have entered time into ADP Time and Attendance on a timely and accurate basis for the pay period.
Review and reconcile any time data file exceptions.
Incorporate payroll changes from bi-weekly payroll report received from HR, including new hires, terminations, leave payments, severance, raises, and other adjustments as directed.
Creates batches for calculation of bi-weekly payroll.
Run and review the standard bi-weekly payroll reports and send them to the CFO and Controller for review and approval as well.
Approve in ADP WFN once this is done.
Work with ADP Payroll Best Friend to coordinate payroll processing.
Complete the bi-weekly payroll internal checklist to make sure all relevant steps and processes are completed.
Process sales commissions/bonuses monthly in the last payroll of the month and also various other bonus checks as needed.
Create a general ledger file and send to finance once the payroll is complete.
Create monthly and fiscal YTD wage reports to send to the CFO.
Review quarterly and annual tax reporting.
Approve final annual Forms W2.
Submit HSA payments withheld from employees pay to Further each pay period.
Assist CFO and Controller as needed with annual 401k Audit.
Other duties as assigned to meet Human Resources (HR) and Finance department objectives.