Payroll Administrator

Hub International Insurance•Oakbrook Terrace, IL

25d•$65,000 - $75,000

About The Position

The Payroll Administrator plays a vital role within HUB International's Corporate Human Resources team, serving as a primary resource for accurate and timely payroll processing across assigned US pay groups. This position is responsible for end-to-end payroll operations — from time and attendance auditing to manual commission uploads, payroll input, and final review — ensuring every employee is paid correctly and on time.

Requirements

3–5 years of hands-on payroll processing experience, ideally in a mid-to-large organization.
Multi-state payroll processing experience highly preferred.
Solid command of US payroll laws, federal and state tax regulations, and industry best practices.
Intermediate-to-advanced proficiency in Microsoft Office Suite (Excel, Outlook, Word, Teams).
Strong arithmetic accuracy and the ability to perform complex payroll calculations.
Excellent written and verbal communication skills; ability to convey payroll concepts clearly to non-payroll audiences.
Exceptional organizational skills with the ability to manage competing deadlines in a fast-paced environment.
High degree of integrity and ability to handle sensitive and confidential employee data with discretion.
Collaborative, team-oriented mindset with a strong customer service orientation toward employees and business partners.
Ability to read and follow detailed written and verbal instructions with close attention to detail.

Nice To Haves

Familiarity with Workday HCM & Time is a strong plus.

Responsibilities

Process bi-weekly and monthly payroll for all assigned US employees in compliance with company policy and applicable federal/state laws.
Perform manual input, audit, and reconciliation of payroll results, including retroactive pay calculated within the system.
Balance payroll input entries and commission/bonus spreadsheet uploads against final payroll output.
Issue, track, and reconcile on-demand/off-cycle payments and pay reversals as required.
Run and review time and attendance audit reports to identify missed punches, unreported time, and issues that could impact payroll accuracy.
Audit FMLA absences submitted by the Benefits Leave team to ensure accurate payroll treatment.
Serve as a knowledgeable resource for employees and supervisors navigating the timekeeping system.
Partner with business partners and field HR teams to resolve payroll inquiries and process submissions.
Provide guidance on payroll policies, processes, and compliance to HR partners across the organization.
Perform additional duties as assigned to support the payroll function.