Patient Services Manager - Vital Tears

Saving-Sight•Kcmo, MO

About The Position

This mission centered position works closely with the Patien t Services leadership team (lead, supervisor, manager, director) to ensure efficient and effective day to day operations of the Patient Services department by focusing on continuous process improvements and staff development .

Requirements

A Bachelor's Degree or an equivalent combination of education and experience from which comparable knowledge, skills, and abilities have been acquired is required. Continual training and certification as necessary.
A minimum of three ( 3 ) years manager/supervisor experience required.
Demonstrated ability to supervise and lead direct reports.
A minimum of five (5) years customer service and/or call center experience required.
Strong coaching and development skills required.
Successful history in client retention and relationship building.
Ability to manage and handle stress while showing good judgment .
Ability to think strategically and plan work around attaining goals and objectives.
Strong interpersonal, written, verbal, and phone communication skills required.
Strong organizational skills, problem-solving abilities and attention to detail.
Ability to work independently, with limited direction, and in a team environment.
Ability to work with distraction and to multi-task with frequent interruptions.
I ntermediate knowledge of Microsoft operating systems, Microsoft Office, general database, and web-based applications.
Must maintain a valid driver's license and acceptable driving record as determined by the organization.
Must have reliable transportation.
Frequent periods of intense concentration, attention to detail and accuracy.
Ability to handle mental and physical strain involved in use of printed materials , prol onged use of computer screens and extensive phone usage.
Moderate manual dexterity for basic keyboarding.
Long periods of sitting and/or standing may be required.
Ability to lift and move 2 0 pounds is required .

Nice To Haves

Knowledge of ophthalmology preferred but not required

Responsibilities

Main point of contact for Patient Services team for daily support and problem solving
Responsible for supporting and maintaining a fully trained team within Patient Services
Ability to perform all roles within Patient Services and challenge current processes to create department efficiencies.
Responsible for ongoing coaching and development to Patient Services staff , supervisor, and leads related to team development and personal growth.
Work through day-to-day issues within database systems, shipping issues, and/or unforeseen situations
E nsure timely and satisfactory resolution of any and all client concerns, problems or issues.
Serve as a resource for Patient Services team by maintaining open lines of communication .
Ensure P S department work instructions , SOPs, and training documents are up-to-date
Identify and initiate departmental process improvements from troubleshooting, development, testing, training, and implementation
Track and monitor performance utilizing metrics and reports to determine improvement strategies and tactics for staff development and overall customer service levels
Maintain strict confidentiality of donor , recipient and patient information.
Assist as needed, in the set-up and training of new clients, partners and facilities.
Estab lish, strengthen and maintain professional working relationships with all external and internal partners.
Attend national and local conferences, meeting s and events as needed.
Exhibit a professional demeanor towards all clients, partners and facilities
Availability to be on call, as needed, after hours for business related matters.
Work with Human Resources staff to recruit, interview, select and hire humble, hungry and smart people .
Maintain quality results through continued training of competencies and performance assessments; ensure appropriate documentation .
Develop and maintain staff schedule, approve time sheets and PTO as appropriate .
Coach, mentor and develop staff, including overseeing new employee onboarding and providing career development planning and opportunities .
Foster a spirit of teamwork and unity among department members that allows for disagreement over ideas and the appreciation of diversity as well as cohesiveness, supportiveness and working effectively together to enable each employee and the department to succeed .
Consciously create a workplace culture that is consistent with Saving Sight's overall culture and that emphasizes the identified mission, vision and values of the organization .
Maintain transparent communication. Appropriately communicate organization information through department meetings, one-on-one meetings, email and regular interpersonal communication .
Maintain Patient Services productivity by monitoring workload of functional areas, proactively make operational adjustments as required .
Assist Director of Patient Services with p rovid ing effective performance feedback through the performance management process, employee recognition , rewards and disciplinary action , with the assistance of Human Resources, when necessary .
Interface with external stakeholders and serve as the subject matter expert for Patient Services operations