Patient Access Representative | Full Time | Night Shift - 10:00 PM TO 8:30 AM

UF Health • Gainesville, FL

1d

About The Position

The Registration Assistant performs essential duties including, but not limited to:
Appointment scheduling and patient registration
Insurance verification and pre-certification
Telephone coverage and general patient inquiries
Data entry and filing of protected health information (PHI)
Coordinating patient referrals
Completing patient estimates and point-of-service collections
All tasks are performed while maintaining strong patient relations and ensuring high levels of customer satisfaction.

Requirements

• High School Diploma or equivalent required.
• 0–1 year of Medical Customer Service or Registration experience required.

Nice To Haves

• 1 year of Medical Customer Service or Registration experience.
• Knowledge of medical terminology and medical insurance terminology, with an emphasis on referrals and pre-certification processes.

Responsibilities

• Gather complete and accurate patient demographic information (e.g., name, DOB, SS#, address) and obtain the patient’s written consent for treatment.
• Collect and verify financial, insurance, and Workman’s Compensation information; note the appropriate Subscriber and Guarantor and obtain copies of insurance and ID cards.
• Pre-Registration: Identify, verify, and complete insurance plans; obtain correct benefits information (e.g., co-pay, deductible, out-of-pocket, pre-certification requirements per individual plans/policies, Par vs. Non-Par, HMO, PPO, managed care products); maintain a three-day window to ensure all patients are registered, insurance verified, and pre-certified prior to scheduled appointments.
• Collect co-pays, deductibles, out-of-pocket expenses, cash/self-pay accounts, elective procedure fees, and non-covered services; safeguard patient valuables by logging and securing items in admitting safes.
• Perform cashier functions, including issuing receipts for payments and obtaining electronic authorizations for credit card transactions; turn in all receipts and payments/cash daily and log petty cash with a team member per shift.
• Process all patients via the Sign-In Sheet or acuity level assigned (order of arrival, appointment, or based on patient acuity in ED); screen for LMRPs and identify when an ABN is required, explaining the ABN/LMRP process to patients and obtaining signatures as needed.
• Complete Medicare Secondary Payer (MSP) questionnaires for every Medicare patient.
• Prepare and provide reports for Admission Census (bed board) at the end of each shift, ensuring readiness for the oncoming shift; coordinate with Nursing to ensure proper bed assignments.
• Read and interpret completed physician orders (written or electronic) for appropriate handling.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED