Parts Counter Clerk

Ocean Mist Farms•Castroville, CA

14d

About The Position

The Parts Counter Clerk supports shop operations under the direction of the Parts Supervisor. This role is responsible for sourcing, ordering, and coordinating the delivery of parts to vendors, job sites, the shop, and the main office. The position plays a key role in maintaining accurate inventory, utilizing the fleet maintenance management system, and supporting daily administrative functions such as invoice review, data entry, and reporting. This role works independently with minimal supervision and provides direction to parts runners to ensure efficient workflow, timely deliveries, and a clean, organized work environment.

Requirements

High school diploma or equivalent required
Proficient in computer systems, including Microsoft Office and inventory management systems
Basic knowledge of mechanical parts, equipment, and service manuals
Strong organizational skills and attention to detail
Ability to follow directions, prioritize tasks, and work both independently and as part of a team
Effective communication skills with a variety of stakeholders (shop, field, vendors, office)
Valid California driver’s license and insurable driving record
Willingness to travel locally to job sites, vendors, and field locations as needed
Reliable attendance and strong work ethic

Nice To Haves

Bilingual in English and Spanish (verbal and written) preferred

Responsibilities

Order, track, and coordinate delivery of parts in a timely and cost-effective manner
Maintain accurate inventory using the fleet maintenance management system
Utilize system modules, reports, and queries to manage purchasing, inventory levels, and equipment/parts history
Follow established shop procedures for part numbering and inventory organization
Maintain an organized and clean parts area and warehouse
Build and maintain relationships with internal and external vendors
Source parts by comparing pricing, availability, and freight options to ensure cost efficiency
Maintain knowledge of vendor capabilities and appropriate sourcing channels
Review and process invoices, purchase orders, parts requests, and delivery documentation
Accurately enter and maintain data in company systems
Complete required reports and documentation in a timely manner
Communicate effectively with supervisors, technicians, vendors, warehouse staff, and field personnel using phone, email, and radio
Coordinate with parts runners and provide direction to support daily operations and shop needs
Ensure timely delivery of parts to technicians to minimize downtime
Maintain professionalism, integrity, and accountability in all interactions
Follow all company policies, procedures, and safety guidelines
Support a team environment aligned with company values
Perform other duties as assigned