Parts Administrator

Campbell Supply Company•Newark, NJ

6h•Onsite

About The Position

The Parts Administrator provides administrative and operational support to the Parts Department by managing documentation, inventory records, billing support, and customer service inquiries. This role is ideal for an organized, detail-oriented individual looking for a part-time position with a flexible weekday schedule. The Parts Administrator helps ensure accuracy, organization, and communication throughout daily parts operations.

Requirements

High school diploma or equivalent preferred
Previous administrative, parts, or inventory experience preferred
Strong organizational skills with high attention to detail
Proficiency with Microsoft Office (Word, Excel, Outlook)
Ability to learn internal dealership or inventory management systems
Strong communication and customer service skills
Ability to work independently and as part of a team

Responsibilities

Sort and process pick tickets to ensure accurate and timely billing
Receive and verify parts into inventory, confirming quantities, pricing, and part numbers
Monitor and follow up on purchase orders and backorders
Organize and maintain parts documentation, freight papers, and invoices
Provide customer service support, including invoice, credit, and core documentation requests
Coordinate with returns and core departments to process credits and adjustments
Assist with delivery route tracking and confirmation as needed
Work with accounting to obtain and supply vendor invoices
Log dealer invoices and provide documentation to service and warranty teams
Support a clean, organized, and efficient parts department environment