Partnerships & Alliances Assistant

Destination DC•Washington, DC

1d•Onsite

About The Position

The Partnerships & Alliances (P&A) Assistant is a critical member of the dynamic DDC team. You will manage content, represent DDC to stakeholders a nd be instrumental in using data to tell the impact of DDC's work . M ost importantly, the team Assistant lead s administrative functions for the department . You have a genuine interest in business and Washington, DC's travel and tourism economy. You are collaborative, engaging, upbeat, and professional. Your tact and diplomacy allow you to support executives and engage with external stakeholders. And your organization and efficiency will quickly make you an indispensable part of the team. Is this you? Your day in the life as our P&A Assistant may include : Work ing closely with the team executives, Director of Membership, and Senior Vice President of Partnerships & Alliances/Executive Director of NEXTDC ( Destination DC's affiliated charity) on meetings and projects. Provid ing excellent customer service for all internal colleagues and external members . Being a liaison to other teams across the organization. This role is perfect for both experienced office professionals seeking a dynamic team environment and early-career professionals eager to learn the ropes of destination marketing.

Requirements

Minimum of 1 year of progressive administrative support experience for a department and its executives. We recognize that expertise is built in many ways. If you have the skills to excel but a different year count, we still want to hear from you.
Proficiency of Microsoft Office 365, Outlook, Microsoft Word, PowerPoint and Excel plus mail merge functionality, including the use of other technology tools regularly used by the team.
Superior organizational skills and attention to detail, especially with respect to database management.
Understanding professional writing and grammar for member-facing communications.
Ability to communicate effectively on the status of projects, programs, and events, and identify problems and suggest solutions.
Willingness and availability for four days in the office week (8:30 am-5:00 pm)

Nice To Haves

P reference for experience in sales , marketing, hospitality/ tourism, or related business.
Customer Relationship Management systems, such as Salesforce.

Responsibilities

Supports the team and executives by maintaining calendars, scheduling and preparing for meetings.
Serves as a leading internal representative, working with DDC's other departments by responding promptly to all requests via email, phone and in person as appropriate .
Builds meeting agendas, takes meeting minutes and distributes as appropriate for the P&A team and as a member of the cross-departmental administrative staff.
Lead the member content collection for monthly member email newsletter.
Prepare presentations and reports, utilizing clear and concise charts, graphics and tables.
Process invoices, payments and expense reports.
Updates industry job board .
Monitor general departmental email .
Supports the team in maintaining and updating the internal DDC member database ( Simpleview ), member-facing portal (Member Extranet) .
Produces regular communications including invoices and anniversary letters in conjunction with Finance & Administration team.
Tracks company-wide activities and spending with respect to member and partner recognition and logging that information into the Simpleview database .
Support in implementing and attend Membership events and activities created to engage and add value for members.
Manage webinars (most often on Zoom) for the P&A team, including but not limited to scheduling, invitations, recording and posting to the Member Extranet .
Backs up the Membership Project Manager by s erv ing as a secondary p ublication editor for the Official Visitors Guide, Event Planning Guide and Map.
building emails in the Act-On email marketing tool.
Provides regular feedback on member activities, views, ideas and concerns.
Special projects and other duties as needed.