Part-Time Receptionist/Purchasing Agent

LIFE Senior Services•Tulsa, OK

19h•$18•Onsite

About The Position

The Part-Time Receptionist / Purchasing Agent serves as the first point of contact for visitors, clients, and callers while also supporting organizational purchasing and supply coordination. This role blends front desk responsibilities with administrative and procurement functions, requiring strong organizational skills, professionalism, and attention to detail Reception & Front Desk Duties Greet and assist visitors, ensuring a welcoming and professional environment Answer, screen, and direct incoming calls Manage front desk operations, including mail distribution and office communications Maintain visitor logs and ensure adherence to security protocols Provide general administrative support to staff as needed Purchasing & Administrative Support Coordinate purchasing of office supplies, program materials, and janitorial supplies Maintain inventory levels and reorder supplies as needed Obtain quotes and work with approved vendors to ensure cost-effective purchasing Track orders, verify deliveries, and resolve discrepancies Process purchase orders, receipts, and invoices in accordance with organizational procedures Maintain accurate purchasing records and documentation Assists with in-service training and new staff training as needed. Demonstrates a thorough understanding of HIPAA/HITECH laws and the related policies and procedures within the agency. Attends and successfully completes mandatory HIPAA/HITECH training at least annually. Attends and participates in staff meetings, in-services and projects and committees as assigned. Adheres to and support the facilities policies, practices and procedures. Accepts assigned duties in a cooperative manner and perform all other related duties as assigned by Supervisor. Participates in special projects and performs additional duties as required or assigned.

Requirements

High school diploma or equivalent required; additional administrative training preferred
Previous experience in a receptionist, administrative, or purchasing role preferred
Strong customer service and communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to multitask and manage competing priorities
Strong attention to detail and organizational skills
Requires constant hand grasp and finger dexterity; frequent sitting, standing, walking and repetitive leg and arm movements, occasional bending, reaching forward and overhead, squatting and kneeling.
Must be able to lift up to 50 lbs. comfortably and consistently.
Ability to communicate verbally with an excellent comprehension of the English language.

Responsibilities

Greet and assist visitors, ensuring a welcoming and professional environment
Answer, screen, and direct incoming calls
Manage front desk operations, including mail distribution and office communications
Maintain visitor logs and ensure adherence to security protocols
Provide general administrative support to staff as needed
Coordinate purchasing of office supplies, program materials, and janitorial supplies
Maintain inventory levels and reorder supplies as needed
Obtain quotes and work with approved vendors to ensure cost-effective purchasing
Track orders, verify deliveries, and resolve discrepancies
Process purchase orders, receipts, and invoices in accordance with organizational procedures
Maintain accurate purchasing records and documentation
Assists with in-service training and new staff training as needed.
Demonstrates a thorough understanding of HIPAA/HITECH laws and the related policies and procedures within the agency.
Attends and successfully completes mandatory HIPAA/HITECH training at least annually.
Attends and participates in staff meetings, in-services and projects and committees as assigned.
Adheres to and support the facilities policies, practices and procedures.
Accepts assigned duties in a cooperative manner and perform all other related duties as assigned by Supervisor.
Participates in special projects and performs additional duties as required or assigned.