Part-Time Receptionist and Administrative Assistant
About The Position
At Aldrich, first impressions matter. We’re seeking two personable, detail-oriented Administrative Assistants to collaboratively serve as the face of our Lake Oswego office. In this part-time, in-person role, you’ll help create a warm, polished, and seamless experience for our clients. We are hiring two team members to provide consistent front desk coverage across business hours (Monday–Friday, 8 AM–5 PM), with one supporting a morning shift and the other an afternoon shift. As the first point of contact, you’ll deliver a professional and welcoming experience to every client and visitor while supporting day-to-day office operations. From coordinating meetings to maintaining a pristine reception space, your work will reflect the high standards we hold for ourselves. You’ll also collaborate closely with your counterpart to ensure smooth transitions and consistent service across shifts. This role is ideal for individuals seeking a consistent, part-time schedule.
Requirements
- 1–3 years of relevant experience in a front desk, office, or client service support role
- A service mindset with a personal standard for excellence, especially in client interactions
- Proficiency with Microsoft Office 365; comfort with platforms like Teams, ShareFile, or scheduling software preferred
- Strong attention to detail and a proactive, self-directed attitude
- Ability to maintain professionalism, confidentiality, and composure under pressure
- Clear communication skills and a welcoming demeanor
- A sense of ownership and pride in keeping spaces tidy and experiences memorable
Responsibilities
- Greet and assist clients warmly and professionally, ensuring a polished and inviting experience
- Answer incoming calls and route them appropriately; manage messages when staff are unavailable
- Maintain the reception area to reflect a high-end, immaculate standard of presentation
- Schedule and coordinate client meetings, monitor for last-minute changes, and communicate updates to staff
- Anticipate client and meeting room needs, from ensuring refreshments are available to confirming room readiness
- Manage incoming/outgoing mail, deliveries, and packages
- Assist with facilities coordination, technology troubleshooting, and vendor support
- Maintain and order office supplies, restocking as needed
- Support ad-hoc administrative tasks for various departments to ensure smooth operations
Benefits
- Time Off: 2 weeks of vacation and sick leave in the form of a Paid Time-Off bank, 10 paid holidays, and 8 Hours of Volunteer Time
- Retirement Savings : 401(k) plan with 1.5% match and 5% discretionary profit sharing
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
