Part Time Office Specialist II - Police - Budget & Finance

City of Anaheim (CA)•Anaheim, CA

66d

About The Position

The Anaheim Police Department's Budget and Finance Unit is accepting applications for a Part Time Office Specialist II. The Office Specialist II will perform a range of clerical duties including data entry and filing, to support the Budget and Finance Unit. This unit within the Police Department performs a variety of finance-related activities, including procurement, special event billing, grant work, and payroll. The ideal candidate will be highly organized and efficient, possess excellent written/verbal communication skills, have the ability to multi-task, and work both independently and in a team, in addition to being a leader in providing excellent customer service. Public sector experience is highly desirable. This is a part-time position usually averaging 30 hours per week, but a minimum number of hours is not guaranteed. The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

Requirements

Experience: Performing varied journey-level clerical work.
Knowledge of: Modern office procedures, practices, and equipment; personal computer hardware and software, including word processing, spreadsheet, and database programs; English usage, spelling, grammar and punctuation; basic math; and record keeping methods.
Ability to: Keyboard at a net corrected speed of 40 words per minute from clear copy; learn to efficiently operate a computer terminal and use associated software; accurately transcribe recorded information into a readable format; effectively answer and process telephone calls; read, understand and apply moderately difficult materials; prepare accurate and clearly understood statistical reports; understand and carry out oral and written instructions; understand pertinent procedures and functions quickly and apply them without immediate supervision; maintain confidentiality; handle multiple priorities, organize workload, and meet strict deadlines; establish and maintain effective relationships with those contacted in the course of work; maintain professionalism, courtesy, and composure at all times, including stressful situations. For public contact positions, incumbents must have the ability to interact with a wide variety of clientele while retaining a professional work environment.

Responsibilities

Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.
Type, file, record, compute and maintain confidential and privileged information. Compose routine correspondence.
Utilize modern office equipment, media, and computer applications specific to the assigned unit in order to input, maintain, retrieve, transfer, and communicate confidential and privileged information.
Compose routine correspondence.
Proofread materials for clerical accuracy and spelling.
Copy, collate, staple and otherwise bind a variety of materials.
File materials into and retrieve materials from established filing systems and develop standard office filing systems for record storage and retrieval.
Research readily available information requiring some interpretive judgment and tally and compile information for reports using a computer, typewriter or related software.
Maintain records of the unit concerning purchases, budget accounts and inventory; requisition office supplies.
Maintain records of staff attendance and absences; compile and submit periodic reports for payroll purposes.
Receive, open, date stamp and distribute incoming mail and processes outgoing mail.
Maintain and post data to logs, lists, ledgers, follow-up files and other records of the unit; check and compare records and documents for accuracy.
Make routine mathematical calculations.
Maintain calendars and schedules of appointments, meetings, room use, equipment use and events.
Perform related duties and responsibilities as required.