Part-time Executive Assistant

TNTP

21h • $28 - $42 • Remote

About The Position

As a Part-time Executive Assistant, you will provide responsive and savvy administrative support to help TNTP’s Leadership Team work more efficiently, so they can focus on the organization’s most critical priorities. You will be exposed to a broad perspective on the organization’s work and will have the opportunity to regularly interact with a variety of internal and external stakeholders including board members, funders, TNTP staff, clients, press, irreplaceable teachers, and other VIPs.

Requirements

• Multi-task effectively. You are a natural prioritizer, enjoy learning new things, and work well under pressure in a fast-paced environment.
• Be a self-starter and a natural problem-solver. You can quickly identify challenges, analyze the root causes, and propose creative solutions. You anticipate what VP’s/EVP’s will need and act on your ideas, helping TNTP’s leadership focus on their most important work.
• Communicate thoughtfully. Your writing is clean and simple. You always consider your audience and use superb judgment, whether sending a quick email response or drafting a message for a large group.
• Sweat the details. You are a natural organizer and are good at staying on top of things others may miss. You will be tasked with managing many details and helping multiple leaders who have different preferences stay organized as they manage multiple competing priorities.
• Build strong relationships. You take a customer service approach when supporting senior leaders. You’ll regularly interact with VPs/EVPs and must build strong relationships while providing a high level of support.
• 5 plus years of experience providing administrative support for executives and senior leaders (preferred)
• Extraordinary attention to detail
• Excellent interpersonal communication and writing skills
• Proficient in Microsoft Office skills and aptitude to quickly learn web-based software applications for expenses, invoices, and internal knowledge management
• Expert multi-tasking ability, including the ability to work well under pressure in a fast-paced environment
• The ability to work effectively with others at all levels of an organization and to consistently display a high level of professionalism and customer service in all interactions
• The ability to proactively identify challenges and actively work to find solutions
• Flexibility and comfort with ambiguity

Nice To Haves

• Prior experience working in a virtual environment and supporting multiple stakeholders virtually (preferred)
• Experience leading peers and defining best practice

Responsibilities

• Calendar management for group leadership teams, comprised of Chiefs and Vice Presidents (VPs), including: Scheduling meetings and conference calls, gathering and sharing appropriate background/preparatory material.
• Structuring VP/Chief schedules and reconciling day-to-day tasks with his or her evolving priorities.
• Identifying opportunities to increase VP’s/Chief’s efficiency through thoughtful time management.
• Scheduling travel and coordinating arrangements.
• Executing staff recognition processes, including birthdays, anniversaries, and holiday gifts.
• Completing expense reports and vendor invoices on behalf of executives.
• Collaborating with Chiefs, VPs, and other TNTP staff to plan and execute logistics for in-person and virtual events including division and team meetings, retreats, and professional development opportunities.
• Communicating regularly via email and phone with a variety of stakeholders including TNTP staff and other education leaders.
• Taking meeting notes and sharing next steps with collaborators as needed.
• Supporting with division/team organization, including managing Teams channels, meeting materials, Zoom lines, etc.
• Being an active contributor to organizational and team culture.

Benefits

• TNTP offers a motivated team of dynamic colleagues, a collegial atmosphere that values professional development and valuable feedback, and the chance to impact the direction of a growing, mission-driven company that is committed to the success of our nation’s children.
• We also offer an inclusive environment where staff are encouraged to bring their whole selves to work each day.
• We also ensure that individuals with disabilities are provided with reasonable accommodation for the interview process.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed