Part - Time Administrative Assistant
About The Position
MAY Management is seeking a Part-Time Administrative Assistant to support our Community Association Managers (CAMs) at a portfolio of homeowner associations in World Golf Village. This role serves as the primary administrative support and right-hand partner to the CAM, helping ensure smooth day-to-day HOA operations, timely communication, and exceptional service to residents and Board Members. This position is ideal for someone with a background in property management, HOA/COA administration, real estate offices, or community management support, who thrives in a fast-paced, detail-oriented environment.
Requirements
- Prior experience in HOA, COA, property management, real estate, or administrative support strongly preferred
- Strong organizational skills with high attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and deadlines in a professional manner
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Customer-service mindset with the ability to handle sensitive or escalated homeowner matters tactfully
Nice To Haves
- Familiarity with HOA operations, governing documents, and homeowner relations is a plus
- Experience with HOA management software a plus
Responsibilities
- Provide direct administrative support to assigned Community Association Manager(s)
- Serve as a point of contact for homeowners, vendors, and Board Members via phone, email, and in-person communication
- Assist with preparation and distribution of Board meeting packets, agendas, and minutes
- Manage homeowner correspondence, architectural requests (ARCs), violations, and general inquiries
- Maintain accurate HOA records, files, and databases within property management software
- Coordinate vendor communications, work orders, proposals, and follow-ups
- Assist with invoice processing, tracking approvals, and documentation
- Support community mailings, notices, and resident communications
- Attend meetings as needed to provide administrative or note-taking support
- Ensure compliance with company policies, HOA governing documents, and state regulations
Benefits
- Collaborative and supportive team environment
- Exposure to HOA operations and professional growth opportunities
- Opportunity to work closely with experienced Community Association Managers
- Established, respected company within the Florida HOA industry
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
101-250 employees
