Part Time Administrative Assistant

At Your Side Home Care - NW Houston

About The Position

At Your Side Home Care is a franchise of premier in-home care providers. We take time to understand the needs of our clients and work diligently to keep them safe at home. With At Your Side, clients can live independently and continue to do the things they love. As an Administrative Assistant at At Your Side, you will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, and generally being a helpful and positive presence in the workplace. Learn more about how we show we value our team and why they love working at At Your Side.

Requirements

High school graduate or equivalent
Minimum of two (2) years experience in a business setting
Speak, read, write, and comprehend English
Demonstrated strong verbal, written and interpersonal communication skills
Demonstrated ability to type at least 50 words per minute and familiarity with basic computer programs
Requires great phone skills as 60% of activity is recruiting caregivers.
Computer skills including but not limited to Google, MS Excel and Scheduling program.
Interpersonal, organizational and communication skills.
Ability to carry out directions, read and write.
Maturity and ability to deal effectively with the demands of the job.
Represent the company at the highest level during frequent contacts with clients and employees.
Know the level of care required for each client.
Demonstrates support for the agency’s mission statement.
Work under time pressure and manage multiple demands simultaneously.
HIPAA Compliance
Maintain confidentiality of client, personnel, and agency operations
Must possess excellent communication skills on all fronts.
Must be able to multi-task and display an incredible level of flexibility.
Must possess the ability to prioritize in the face of multiple tasks and/or duties.
Must possess good coordination and analytical abilities.
Must have excellent leadership qualities.
Willing to travel our service area
Must be able to work effectively as part of a team or even lead a team if the need arises.
Ability to manage time and schedules effectively is very important.

Responsibilities

Prepare correspondence, reports, documents, and Plans of Care/Aide Care Plans
Answering phone calls, transferring callers as appropriate
Monitor supply needs and ensures availability of necessary supplies
Assist with the billing process, including data entry
Assist in orientation and training of new clerical staff
Handling office tasks such as creating client/caregiver folders and filing files.
Scan and organize documents.
Check daily filing baskets and file them.
Assist admin team with other tasks.