Part-time Administrative Assistant-Transportation

Bloomfield NM • Bloomfield, NM

7d

About The Position

Under the general supervision of the Transportation Manager will perform specialized clerical duties that support the Transportation Department.

Requirements

• High School Diploma or equivalency.
• Class B CDL w/ school bus and passenger endorsements or ability to obtain within 6 months of hire.
• Strong communication skills.
• Knowledge of modern office practices and procedures.
• Ability to operate standard office machines and be computer literate.
• Have a working knowledge of Microsoft Office, Excel, and Google sheets and documents.
• Ability to demonstrate high proficiency in duties; working through to completion with little or no supervision.
• Ability to deal courteously and tactfully with District Personnel and the public.
• Ability to exercise initiative, independent judgment, and discretion in performing duties.
• Knows the importance of confidentiality.

Responsibilities

• Responsible for vehicle maintenance schedules, repair orders and work orders.
• Assists the Lead Mechanic with acquiring quotes and purchasing.
• Assists Bookkeeper as needed.
• Assists Disciplinarian as needed.
• Responsible for fleet maintenance database.
• Responsible for maintaining the fuel system database and monthly invoicing.
• Monitors the scheduling of vehicles for regular maintenance.
• Must have the ability to communicate effectively and maintain good public relations.
• Day to day office activities, record keeping of inventories, invoicing and purchasing, filing.
• Prepare, type, and distribute memos and letters as needed.
• Comply with federal, state, and local statutes and regulations.
• Other duties as assigned by Transportation Manager.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED