Fuel Transportation Administrative Assistant

Casey's • Ankeny, IA

10h • $21

About The Position

Under direct supervision, the Fuel Transportation Administrative assistant
provides support to the Transportation Department by performing a variety of
administrative duties including, but not limited to, driver payroll, maintaining
DOT Driver Qualification Files, updating processes and systems related to fuel
transportation, delivering necessary correspondence and records to drivers, and
additional project work as required.

Requirements

• High School Diploma or equivalent is required.
• Experience complying with federal, state, and local regulations
• May require basic knowledge of accounting theory
• Excellent interpersonal, verbal and written communication skills and active listening skills are required.
• Strong time management and organizational skills with the ability to manage multiple tasks and meet established deadlines.
• Able to identify problems, analyze and evaluate information to determine solutions in a timely manner.
• Excellent guest service.
• Ability to interact with others in a team environment.
• Proficient in Microsoft Office programs including Word, Excel, Outlook, etc.

Responsibilities

• Prepare and monitor terminal clearances for all fuel equipment and drivers, ensuring all required documents have been filed and are up to date.
• Update the fuel equipment spreadsheet to ensure it is accurate and current by working group.
• Maintain all necessary driver information and acts as liaison with the Payroll Department to ensure personnel files are complete and payroll is processed timely and accurately.
• Work directly with Fuel Drivers and Driver Supervisors to review daily driver payroll items (special pay, training/trainer pay, etc..) for accuracy and make corrections as needed.
• Responsible for entering up to date freight rates and accessorial charges for all third-party common carriers, keeping carrier data current in the Gas Freight System.
• Complete departmental reporting as needed.
• Assist with tasks that have a direct impact on driver pay, schedules, loading/unloading, or any other operational requirements.
• Perform other related duties, as assigned.

Benefits

• 401(k) offered to full-time and part-time team members
• Health, Dental and Vision insurance available
• Paid Time Away, including one week of sick time and two weeks of vacation time upon hire
• Career advancement opportunities
• Relaxed dress code
• Fast-paced environment that makes your day fly by!
• Monday through Friday shift from 7:00 am to 3:30 pm with overtime as needed.
• Competitive wage starts at $21.00/hr.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED