Fuel Transportation Administrative Assistant

Casey's•Ankeny, IA

12d•$19 - $24•Onsite

About The Position

Join Casey's Transportation team as a Fuel Transportation Administrative Assistant! As an Administrative Assistant supporting the Fuel team, you'll complete a variety of administrative tasks related to pay, driver files, and carrier information. The shift for this role is Monday - Friday 7am - 3:30pm, with some overtime as needed. What you can expect when you join the Casey's Team: A transformative culture putting service first and taking pride in caring for our guests, our communities, and each other. Opportunities to use cutting edge technologies and enterprise-wide collaboration to enable our strategy and drive world class service. We're here for families! Great benefits [https://www.caseys.com/careers/benefits] including choices in medical plans, dental, vision, life insurance, employee stock purchase program, charitable giving programs, parental leave and an onsite Child Development Center. Competitive pay, 401k company match up to 6%, vacation & sick time, paid holidays, volunteer time, and an onsite cafeteria. Dress for your day dress code, jeans are welcomed! The opportunity to work for a big company that has not lost our small company feel. Our senior leadership team is engaged, involved and accessible! What are you waiting for? Come be a part of a company that is growing, transforming and is here for good!

Requirements

High School Diploma or equivalent required
Experience complying with federal, state, and local regulations
May require basic knowledge of accounting theory
Excellent interpersonal, verbal and written communication skills and active listening skills required
Strong time management and organizational skills with the ability to manage multiple tasks and meet established deadlines
Able to identify problems, analyze and evaluate information to determine solutions in a timely manner
Excellent guest service with the ability to interact with others in a team environment
Proficient in Microsoft Office programs including Word, Excel, Outlook, etc.

Responsibilities

Prepare and monitor terminal clearances for all fuel equipment and drivers and ensure all required documents have been filed and up to date.
Update the fuel equipment spreadsheet to ensure it is accurate and current by working group.
Maintain all necessary driver information and acts as liaison with the Payroll Department to ensure personnel files are complete and payroll is processed timely and accurately.
Work directly with Fuel Drivers and Driver Supervisors to review daily driver payroll items (special pay, training/trainer pay, etc..) for accuracy and make corrections as needed.
Responsible for entering up to date freight rates and accessorial charges for all third-party common carriers, keeping carrier data current in the Gas Freight System.
Complete departmental reporting as needed.
Assist with tasks that have a direct impact on driver pay, schedules, loading/unloading, or any other operational requirements.