Parish Secretary

Archdiocese of St. Louis•Desloge, MO

65d•Onsite

About The Position

The Archdiocese of St. Louis Catholic Education and Formation features an expansive coalition of schools that allow our children to develop a sense of purpose and value, receive a higher quality education, join a welcoming community and feel secure in a a dynamic future. We have a rich history, with its establishment 200 years ago by St. Rose Phillppine Duchesne. A coalition of schools serving over 50,000 students (PreK-12) within an 11-county area. The educational experience provided to our students and their families is rooted in a higher calling from God to honor and celebrate the gifts He has given us. Job SummaryGreet visitors, new parishioners, business representatives, and refer them to proper person or association. Perform general receptionist and secretarial functions including receiving and transferring telephone calls, taking messages, sorting and distributing mail and general clerical work. Duties may include scheduling appointments, recording sacramental records, routing mail, type or process letters, reports, memos, program telephone system, schedule facilities, handle bulk mailings, photocopying and other clerical services as needed. Position requires some office, reception and word processing experience.

Requirements

Must be computer literate and have experience using copiers,and other officeequipment
Experience with Microsoft Office applications (Word, Excel, Publisher, etc.) required
May need to know bookkeeping software or other business software
Must have proficient typing skills
Must have three to five years’ experience working in a general office environment

Responsibilities

Provides secretarial and clerical services to the pastor, business manager, ministries, and parishorganizations
Provides receptionist services for the parish office including the recording of clear and accuratemessages, the handling routine questions about policies, events, etc., and greeting visitors
Distributes mail and other related material
Maintains Mass Intention book, cards, and money
Monitors and orders office supplies
Assists in preparation of weekly bulletins
Enters contributions into computer program and reconciles with the deposit
Assists with gathering and creating content for parish website, Flocknotes and social media
Maintains parishioner data
Maintains sacramental records for parish (records marriages, baptisms, funerals, new parishionerregistration, financial contributions, etc.)
Liturgical Duties - Ensure liturgical related activities are completed before the weekend/holiday:collection bags, announcements, petitions; order liturgical supplies such as wine, host, andmissals, as needed
Organize special collections, and seasonal flower/plant orders; communicate with the LiturgyCommittee as needed
Maintains security of property including records, files and keys
Coordinate official parish calendar and schedule volunteers in the parish office
Prepares general correspondence and agenda/minutes and distribute as directed
Administer all HR functions for new hires, including new hiring paperwork, payroll processing,forms submissions, new employee orientation
Manage other HR needs passed on from the Archdiocese or Pastor
Monitor and track sick time, vacations, holidays for each employee
Works with parish volunteers to support them with parish events/fundraisers/projects, includingprocuring kitchen/liquor/gambling permits, ordering Food, vendor relations/communications,purchasing/renting equipment, tracking receipts and expenses, organizing volunteers, etc.
Attend and participate in ongoing training offered by the Archdiocese for the welfare of the parish,including new training or best practice panels that are selected by the Archdiocese.
Works with Facilities Director on major projects, improvements and repairs Works with theBusiness Manager to ensure compliance with both safe environment and tax laws
Performs other duties as assigned by the Pastor