Paralegal / Legal Assistant

Quintessa Marketing • City, OK

21h

About The Position

This role will serve as a key contributor within Quintessa’s growing legal and operations function. Reporting directly to the Chief Operations Officer, the Paralegal / Legal Assistant will work closely with cross-functional partners to support client management, marketing initiatives, litigation support, and compliance efforts. This role is ideal for a candidate with a strong litigation background who is interested in expanding into broader corporate, compliance, and operational legal work.

Requirements

• Minimum of 2 years of litigation experience in a law firm or legal environment
• Strong legal research, investigation, and case management skills
• Experience filing in federal court and Oklahoma state courts
• Experience with e-discovery platforms and vendor coordination
• Excellent written and verbal communication skills
• Strong organizational, time management, and project management abilities
• Analytical, detail-oriented, and deadline-driven
• High level of discretion, professionalism, and confidentiality
• Ability to multitask and work collaboratively in a fast-paced environment

Nice To Haves

• Associate’s degree from an ABA-approved paralegal program or bachelor’s degree preferred
• Paralegal certification (NALA, NFPA, or NALS) strongly preferred

Responsibilities

• Assist in managing a diverse caseload, including commercial litigation, employment disputes, regulatory matters, and compliance research
• Review, analyze, and input data into various contract types
• Research and monitor state bar ethics rules related to legal lead generation and attorney advertising
• Research and analyze compliance issues related to TCPA and data privacy laws
• Collect, compile, and organize evidence and legal documentation for attorney review
• Conduct legal and factual research using internal files and external sources, including statutes, regulations, case law, and legal publications
• Act as a liaison among internal teams, outside counsel, and vendors for scheduling and information sharing
• Organize and manage documents, including spreadsheets, databases, and document retrieval systems
• Coordinate the collection, review, and production of documents and respond to discovery requests
• Assist with trial preparation, including exhibits, witness binders, and deposition materials
• Attend trials, depositions, and legal proceedings as needed, providing on-site support
• Summarize deposition transcripts, trial transcripts, and exhibits
• Compile information and prepare reports, statistics, charts, and summaries
• File pleadings, exhibits, briefs, appeals, and other legal documents with courts and opposing counsel
• Utilize legal software, case management systems, and e-discovery platforms to support internal and external counsel
• Manage and maintain internal contracts to ensure compliance with applicable laws, company policies, and contractual obligations, including monitoring key terms, renewal dates, and deadlines.
• Administer and manage internal Concord documents, coordinating reviews, updates, approvals, and version control in accordance with established procedures

Benefits

• Competitive base salary, commensurate with experience
• Bonus eligibility based on project and company performance
• Comprehensive health, dental, and vision insurance
• Paid time off and company holidays
• Up to two (2) weeks of paid PTO per calendar year
• Remote work on Fridays; occasional flexibility may be requested based on business needs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees