Assistant Corp Secretary & Paralegal - Legal

WesBanco Bank, Inc. • Wheeling, WV

3d

About The Position

WesBanco is seeking an exceptional legal professional to join its team of driven
legal professionals as a Corporate Secretary Support Professional/Paralegal.
You will play a critical role within WesBanco’s Legal Department and in the
Office of Corporate Secretary. This position supports the Board of Directors,
Board committees, and corporate governance of the WesBanco. As part of a team,
this role handles and coordinates corporate secretarial and governance
activities in support of Management, the Board and its Directors while working
collaboratively to support the continuous improvement of legal processes and
capabilities to meet evolving business needs and regulatory requirements.

Requirements

• Banking is a highly regulated industry and you will be expected to acquire and maintain a proficiency in the Bank's policies and procedures, and adhere to all laws, rules and regulations that are applicable to your conduct and the work you will be performing.  You will also be expected to complete all assigned compliance training in a timely manner.
• Proficiency in Microsoft Office products such as Word, Outlook, and Excel.
• Ability to implement and learn new software applications.
• Strong understanding of corporate law, contract law, compliance and banking regulations.
• Exceptional communication, negotiation and drafting skills.
• Ability to build strong relationships with colleagues across various departments.
• Adept at simplifying complex legal issues for non-legal audiences.
• Experience assisting with complex legal projects and transactions.
• Proficiency in using legal databases and technology.
• Excels at structuring workflows, prioritizing tasks, and delivering precise, detail‑driven results in fast‑paced environments.
• High level of integrity.
• Exceptional customer service skills.
• Hard working, proficiently organized, and able to manage numerous projects simultaneously under tight deadlines.
• Bachelor's Degree and/or equivalent combination of education and experience required.
• Minimum of 2 years’ experience as a Paralegal or Legal Assistant with a law firm, in a corporate legal department, or the equivalent required.

Nice To Haves

• Experience working in support of senior corporate leaders and boards of directors preferred.
• Experience in banking, regulatory, corporate law and/or governance in the financial services industry preferred.
• Certificate of completion from an ABA-approved paralegal certification program a plus.
• Experience with NASDAQ Directors Desk and/or Board Vantage Platforms.

Responsibilities

• Assists with managing WesBanco’s Holding Company and Bank legal entities, working directly with the Board of Directors and Board committees as part of a team in managing board governance and corporate secretary responsibilities.
• Coordinates and provides assistance with annual Directors’ and Officers’ questionnaires, the proxy statement, and other governance filings. Manages and maintains corporate books and records in accordance with applicable laws, regulations, and firm policies.
• Reviews and helps maintain corporate secretary processes and procedures, identifying and documenting areas for enhancement and efficiencies and relevant protocols and templates. Performs research and analysis on relevant issues.
• Drafts, revises, and maintains corporate governance documents, resolutions, agendas, consents, executive summaries, talking points, minutes, letters, checklists, legal forms, templates, and other legal documents.
• Coordinates and manages the preparation process for board and board committee meetings, including agenda setting process, materials review and posting, preparing minute shells, and confirm board member requests for information.
• Previews board and board committee materials for adherence to board and Office of Corporate Secretary guidance prior to posting and helps ensure timely posting. This includes entering relevant information into tracking tool for report generation.
• Evaluates and implements legal technology solutions, such as matter management, contract lifecycle management, and e-discovery platforms.
• Gathers, analyzes, and reports on key performance indicators (KPIs) and other metrics to track efficiency and financial performance.
• Communicates clearly and effectively directly in-person, by telephone, by videoconference, and by email with directors, officers, and other business leaders and associates. Is engaging, professional, and relationship oriented.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level