Paralegal/Executive Assistant

Northwestern Energy•Helena, MT

7d•$27 - $39

About The Position

The Executive Assistant/Paralegal assists the General Counsel and Vice President with their day-to-day tasks including maintaining calendar dates, scheduling travel, and ensuring documents are properly handled. In addition, legal assistance is provided to the corporate attorneys by performing a variety of tasks in support of NorthWestern Energy's mission to deliver safe, reliable and innovative energy solutions. We offer great benefits: NorthWestern Energy is a fully regulated electric and natural gas utility serving Montana, South Dakota and Nebraska. We employ over 1,600 amazing people and serve over 800,000 customers who are our neighbors in our communities. We are a top employer and offer competitive benefits, including: 401K with company match up to 4% and non-elective contribution up to 7% Healthcare and wellbeing programs, including dental and vision for you, your spouse and dependents, Health Savings Account (HSA), healthcare and dependent care flexible spending account (FSA) Employee Assistance Programs (Offering up to six free counseling sessions, per person, per issue, per year for employees, spouses and dependents to include financial health) Life Insurance (Company pays basic employee policy; spouse, dependent insurance also available) Tuition reimbursement Competitive pay (Scheduled performance-based wage increases and annual incentive opportunities) Paid company endorsed volunteer opportunities Paid parental leave Paid bereavement leave Paid training opportunities Paid time off starting on your first day, plus 11 paid holidays Benefits may vary by position or as negotiated as part of a collective bargaining agreement.

Requirements

Associate or bachelor's degree in paralegal studies or paralegal certification
Must be able to demonstrate a good safety record
Must possess strong oral and written communication skills
Strong basic accounting and budgeting skills
Proficient in Microsoft Office Suite
Strong work ethic and willingness to work under rigorous deadlines
Ability to complete multiple large and routine tasks timely with accuracy and attention to detail to manage the needs of multiple attorneys
Ability to maintain a high degree of confidentiality
Broad knowledge of research procedures, computer-based legal research programs, and principles of judicial and administrative processes
Analytical skills necessary to incorporate business concerns into evaluation of legal issues
Must be comfortable working in a dynamic and fast-paced environment

Nice To Haves

At least 3 years of related experience and/or training is preferred
Experience with an in-house legal department or law firm is preferred
Knowledge of Serengeti Legal Tracker, SharePoint, and SAP is desired
Get Into Energy - Energy Industry Fundamental 2.0 certification is a plus (click the link to certify at no cost)

Responsibilities

Coordinate and make travel arrangements for Executive to conferences, company functions, and meetings
Coordinate and make travel arrangements for members of the Legal Department
Manage email and calendar for important correspondences, meeting requests, and travel arrangements
Compile, review, proof and process documents for Executive
Respond to business inquiries regarding Executive
Receive, review, and respond to requests from internal business partners, including legal matters, customer disputes, and regulatory inquiries
Screen incoming correspondence and refer matters requiring immediate attention to the appropriate personnel in the Legal Department
Conduct legal research and prepare memos, reports, and presentations
Provide regulatory and litigation support
Prepare and issue legal hold notices and releases, while maintaining a list of legal holds
Assist in preparing draft discovery responses, subpoena responses, and responses to requests for more information
Assist in preparing the Legal Department's materials for Board of Directors meetings
Assist in managing the Legal Department's document retention/filing system
Process invoices through SAP
Prepare expense reports and process credit card charges through Concur
Assist with annual budget and monthly forecast for the Legal Department
Manage Serengeti Legal Tracker e-billing system
Prepare engagement letters for outside counsel
Support legal department projects
Complete assignments and other duties as requested by General Counsel and other Corporate Attorneys
Provide backup support to other Executive Assistants as needed
Travel to meetings and conferences (up to 5% of the time)
All NorthWestern Energy employees are required to adhere to company safety standards and the Code of Business Conduct & Ethics
Ensure all actions are consistent with NorthWestern Energy's values, mission, and strategic business objectives

Benefits

401K with company match up to 4% and non-elective contribution up to 7%
Healthcare and wellbeing programs, including dental and vision for you, your spouse and dependents, Health Savings Account (HSA), healthcare and dependent care flexible spending account (FSA)
Employee Assistance Programs (Offering up to six free counseling sessions, per person, per issue, per year for employees, spouses and dependents to include financial health)
Life Insurance (Company pays basic employee policy; spouse, dependent insurance also available)
Tuition reimbursement
Competitive pay (Scheduled performance-based wage increases and annual incentive opportunities)
Paid company endorsed volunteer opportunities
Paid parental leave
Paid bereavement leave
Paid training opportunities
Paid time off starting on your first day, plus 11 paid holidays