Assistant Paralegal

BWE•Cleveland, OH

10d

About The Position

We are seeking a highly organized and detail-oriented Executive Administrative Assistant / Assistant Paralegal to support our legal department. This hybrid role combines executive-level administrative support with entry-level paralegal responsibilities in a fast-paced mortgage banking environment.

Requirements

Associate's degree or equivalent experience
2+ years of administrative experience in a law firm, legal department, or financial services environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with document management systems and contract databases
Strong written and verbal communication skills
Exceptional organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines
Professional demeanor and ability to handle confidential matters

Responsibilities

Manage calendars, schedule meetings, prepared expense reports and coordinate travel arrangements for legal department leadership
Prepare, proofread, and format correspondence, presentations, and reports
Prepare overnight packages for lender releases
Process invoices, track legal department expenses, and manage vendor relationships
Maintain organized electronic and physical filing systems
Handle confidential information with discretion
Assist with document preparation, review, and organization for loan transactions
Maintain and organize contract files, closing documents, and corporate records
Support entity management, including state registrations and corporate filings
Assist senior paralegal with mortgage releases, due diligence and document production in response to audits or examinations