Paralegal Administrative Coordinator

SK Battery America • Washington, DC

3d • $75,000 - $85,000 • Hybrid

About The Position

We are seeking a Paralegal Administrative Coordinator to join our Firm. This position will be based in our Washington D.C. office (hybrid). The Coordinator, Paralegal Administrative provides high-level coordination and administrative assistance to Paralegal Services management teams. They assist with other high-level, complex tasks and projects, while collaborating with other Firm departments and team members. Additionally, they serve as a resource to department personnel by demonstrating excellent customer service when responding to inquiries regarding department procedures.

Requirements

• Ability to provide excellent customer service
• Demonstrates advanced proficiency with relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Ability to navigate various electronic databases and document repositories
• Excellent analytical, troubleshooting, organizational and planning skills
• Ability to synthesize information to prioritize and organize tasks
• Demonstrates a high level of professionalism
• Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
• Demonstrates the initiative and confidence to assume a high level of responsibility in a fast-paced environment
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to handle sensitive matters and maintain confidentiality
• Ability to read, interpret, convey, and follow instructions
• Demonstrates close attention to detail
• Ability to organize and prioritize work
• Ability to work well independently, as well as effectively, within a team
• Ability to handle multiple projects, assignments, and shifting responsibilities and deadlines
• Ability to assume progressive responsibilities within assigned work as experience is gained in the position
• Ability to work well under pressure
• Strong organizational skills
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs
• Bachelor's degree
• Minimum of two years’ related experience

Responsibilities

• Assists with scheduling and calendar management support for Paralegal Services for new hire training programs, events and department-wide meetings.
• Assists Paralegal Services management team with preparing and tracking training initiatives for new hires and continuing education programs in all offices worldwide.
• Coordinates with Conference Services for meeting and training requests, including but not limited to audio-visual and catering services.
• Coordinates travel arrangements for paralegal training programs.
• Facilitates department office moves.
• Enters time allocations for paralegals on secondment.
• Reviews paralegal time on a weekly basis to ensure compliance with daily entry requirements.
• Assists Paralegal Services management team to review and reconcile paralegal expense reports and coordinate with Expense Department as needed.
• Assists Paralegal Services management team with monitoring paralegal attendance, absence requests and overtime, ensuring accuracy and compliance with Firm policies.
• Assists with document management and records retention for administrative files.
• Tracks paralegal assignments, certifications and special skills and coordinates with Paralegal Services management team to maintain up-to-date lists.
• Maintains and updates Paralegal Services team resources on SharePoint and intranet site.
• Provides support to People and technical teams to assist with the set-up for external user access to network systems.
• Processes invoices, check requests, and expense reports by confirming the accuracy of the reports and ensuring that supporting documentation is attached prior to forwarding the documents for signature.
• Develops project strategies to ensure efficient completion of tasks.
• Consults with the Firm's support departments and internal business services professionals at all levels.
• Coordinates with other Firm offices both domestically and internationally as required.
• Assists with Department initiatives and special projects.
• Assures that all completed projects adhere to accepted professional standards.
• Organizes and facilitates conference and video calls.
• Performs assignments that are varied and complex in nature, often while under time critical deadlines.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operations, policies and procedures.
• Regular and reliable physical presence.
• Performs other related duties, as assigned.

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees