Administrative Coordinator

Morrison Child and Family Services • Federal Way, WA

5d • $22 - $26 • Hybrid

About The Position

The HSPRS Administrative Coordinator delivers comprehensive administrative and office management support to a highly mobile team. This position coordinates services, prepares and manages reports tied to federal funder and program requirements, and supports key business and operational functions.

Requirements

• High school diploma or equivalent is required
• One year of demonstrated office or administrative experience
• Intermediate proficiency with word processing, spreadsheets, databases, and email systems
• Must be at least 21 years of age prior to start date
• Understanding of trauma-informed practices

Nice To Haves

• Experience working with ORR programs
• Bilingual in Spanish written, read and verbal. Must clear a language proficiency test for Spanish.
• Knowledge of federal, state, and agency regulations
• Familiarity with government travel policies and procedures
• Knowledge of adolescent development, trauma, abuse and neglect, substance use, and related interventions

Responsibilities

• Provide administrative support to remote staff across the United States
• Prepare and reconcile monthly visa and travel reports for staff with frequent out-of-state travel
• Track and monitor out-of-state travel and professional development fund usage
• Monitor budgets for professional development and office supplies
• Coordinate with agency departments and external partners to support operational efficiency
• Participate in program meetings and cross-departmental initiatives as assigned
• Provide basic technical and computer support and coordinate with IT resources as needed
• Serve as liaison to Facilities regarding building operations, security, and janitorial services
• Lead quarterly safety compliance activities and participate in virtual safety committee meetings
• Maintain vendor schedules and manage office supply inventory and mail.
• Maintain and reconcile petty cash
• Support hiring, onboarding, and participation in local job fairs
• Complete accurate and timely timesheets and required administrative records
• Demonstrate a commitment to developing a thorough knowledge and application of the Sanctuary model and other organizational policies & practices.
• Participate in staff development, in-services, and training related to workplace effectiveness; model professional behaviors and implement improvements to business practices with awareness of their impact in a trauma-informed behavioral healthcare organization.
• Perform other duties as assigned to support program operations

Benefits

• Morrison employees are offered a variety of benefits including Medical, Vision, Dental, Flexible Spending Accounts, Employer-Paid Life, Accidental Death and Dismemberment and Long-Term Disability, and an Employee Assistance Program (EAP).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED