Paralegal / Administrative Assistant

James River Petroleum•Ashland, VA

14d•$50,000 - $62,500•Onsite

About The Position

This Position will sit onsite (Mon-Fri 8-5) Scope of Position The Administrative Assistant / Paralegal will provide high-level support to the management team in a fast-paced, detail-oriented environment. This position will focus on reviewing and researching contracts, documents, permits, and compliance-related materials. The role requires strong organizational skills, the ability to manage multiple priorities, and a proactive approach to problem-solving.

Requirements

Ability to learn quickly and adapt to changing processes and priorities.
Strong proficiency in Microsoft Excel and Outlook
Excellent organizational skills with a keen attention to detail.
Critical thinking skills with the ability to develop creative and effective solutions.
Minimum of 5 years’ experience in an administrative or paralegal role.

Nice To Haves

Bachelor’s degree preferred
paralegal certification is a plus.
Experience in compliance, licensing, and contract review is strongly preferred.

Responsibilities

Provide day-to-day administrative support to the management team.
Manage and maintain business licensing compliance, including: Researching requirements for new locations. Renewing business licenses and completing required filings.
Ensure environmental compliance for all applicable regulations and requirements.
Review and analyze customer and vendor contracts for accuracy and compliance.
Draft, edit, and proofread legal documents, correspondence, and reports.
Conduct legal research on statutes, regulations, and case law as directed.
Maintain and organize legal files, records, and documentation for easy retrieval.
Prepare summaries of contracts, agreements, and other legal documents for management review.
Assist in coordinating responses to subpoenas, discovery requests, and regulatory inquiries.
Track contract deadlines, renewal dates, and compliance reporting requirements.
Collaborate with internal departments to ensure seamless communication and successful partnerships.
Conduct research and compile information as needed for legal, compliance, or operational purposes.